Senior Administrative Coordinator

Job Description

Why join us?

We are hiring! AtkinsRéalis is seeking a Senior Administrative Coordinator to join our Orlando, FL. office.

About Us:

AtkinsRéalis is one of the world’s most respected design, engineering, and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

• AtkinsRéalis is currently seeking a Senior Administrative Assistant to join our team in the Moving I-4 Forward Program Office in Celebration, FL. This position will report to the Program Office in Celebration, FL 5 days a week.
• As part of the team, you'll serve an integral role on the program by providing administrative and project support to senior leaders within the program.
• You will be coordinating and scheduling meetings and appointments for senior leaders, including attendance at external events; preparing reports, meeting minutes, presentations, agreements and contract documents; coordinating and booking travel and assisting in preparing and submitting expense reports; maintain electronic and physical files; providing mentorship and guidance to other administrative and support staff; and serving as a point of contact and resource for visitors.

What will you contribute?

• Bachelor's degree in Business Administration, plus ten years' experience. Without a degree,  requires fifteen years' experience in progressively responsible administrative work.
• Possess advanced knowledge of administrative duties, coordination of complex projects and events, and Microsoft Office.
• Possess exceptional oral and written communications skills, as well as attention to detail, and strong organization and prioritization.
• Have the ability to effectively interact with and build relationships with clients, customers, contractors, and other key stakeholders.
• Creates and modifies documents utilizing Microsoft Office – Word, Excel, and PowerPoint.
• Answers phones: provides back-up to receptionist or screens calls for employee(s)/manager(s) supported.
• Handles all general clerical duties, i.e., photocopying, faxing, filing, mailing.
• Processes outgoing express mail/UPS packages.
• Sets up and coordinates meetings for office staff.
• Makes travel arrangements for senior staff.
• Makes appointments and manages senior staff calendars.
• May help with business functions, e.g., planning and setting up room for meetings, luncheons, or presentations.
• Processes vendor invoices and employee expense claims to be sent for payment by AP.
• Maintains recurring internal reports, such as timesheets, overtime logs, etc.
• May enter data into electronic spreadsheets or databases.
• May do light bookkeeping and other basic accounting-related or project-related tasks.
• Performs such other assignments as the Supervisor may deem necessary from time to time.
• Local travel may be required. If travel is required and no company vehicle is available, the use of a personal vehicle may be required. The incumbent must have a valid driver’s license and a driving record that meets company policy. The vehicle must be in good working order and insured. Mileage reimbursement allowance will be available.
• Must be highly articulate, have clear and analytical approach to problem solving, and good decision-making abilities. Must have excellent communication and presentation skills.
• Must have demonstrated organizational skills; the ability to provide complex, confidential administrative support in a high-profile environment with tact and diplomacy; the ability to work with multiple deadlines and multiple priorities; the ability to work across a variety of projects and with diverse constituencies; and flexibility, adaptability and the ability to work in a changing environment.
• Must thoroughly understand and utilize Information Technology in the performance of work including Internet, Intranet, Microsoft Windows OS, Adobe Acrobat, Microsoft Office Suite and Microsoft Project.

What we offer at AtkinsRéalis: AtkinsRéalis realizes that health, mental and financial wellbeing, are all equally needed to achieve balance in life. We are pleased to offer a robust rewards package that help our employees have peace of mind in and outside of work.

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