Administrative Assistant, Specialist

Your Role

The Post Service Review team manages all aspects of retrospective review, in-patient audits, and contract oversight. The Administrative Assistant will report to the Director of the Post Service Review team and also support the Sr. Director of Medical Care Programs. In this role you will support all departmental administrative needs, including on-site meetings support in all office locations, create presentations, track and ensure clinicians licensure are maintained, manage schedules, and complete expense reports, coordinate domestic and international travel. 

Your Work

In this role, you will:

• Be responsible for providing administrative support to functional area(s), department manager(s) and/or staff
• Use automated office equipment and business applications as needed such as PowerPoint, Excel, expense management and travel booking software 
• Act as an information source on organization policies and procedures
• Assist with onboarding new employees
• Screen calls, take and deliver messages, provide information to callers
• Provide administrative support for all meetings
• Coordinate department senior leadership meetings
• Administer department’s Share Point site and content
• Facilitate department supply ordering and maintenance
• Coordinate travel arrangements including transportation and accommodations

Your Knowledge and Experience

• Requires a high school diploma or GED
• Requires at least 7 years of prior relevant experience
• Prior experience in an executive setting environment preferred
• Ability to plan, organize and meet strict timelines
• Excellent interpersonal, organizational, project management, and communication skills (verbal and written)
• Ability to establish and maintain effective working relationships within the organization
• Managed care insurance experience desirable