Medical Coordinator and Office Manager

Job Title: Carson Office Medical Coordinator and Office Manager
Reports To: Area Director
Date: 01/13/2025
FLSA Status: Non-exempt
                                                           
Position Summary:
Manages medications and up-dates clients’ medical information, medical appointment paperwork and manages the office.  Provides appropriate support for the medical needs of the people served by Chrysalis Provides appropriate support for individuals to help them gain greater independence by making a difference daily in applying the five Chrysalis Values: Respect, Safety, Fun, Mentoring and Accountability

Essential Duties and Responsibilities:

• Coordinate Transportation and supervision of the individuals to medical appointments
• Punctuality and regular/consistent attendance at the worksite are required and the employee must be able adhere to their workplace schedule due to the strategic nature of the position
• Stay awake, responsive, and communicate effectively to the individuals, staff and others
• Notify House Managers and teams of individual’s medical appointments
• Send Prescriptions to pharmacy and ensure all medications are available to the individuals
• Be up-to-date on the individuals medical histories
• Keep the system up to date with individuals’ medical history and information
• Set up all annual immunizations
• Record physicians’ notes
• Provide guardians and family members with up-dated information of individuals’ medical condition
• Complete necessary administrative tasks and state documentation
• Maintain strict confidentiality regarding individuals’ medical history/information
• Follow the Provider Code of Conduct according to state standards
• Other duties as assigned by the Registered Nurse
• Checking in medications from the pharmacy
• Ensure that medications are distributed to the proper locations in a timely manner
• Notify the pharmacy of any shortages and any medication changes
• Ensuring all medical appointments are scheduled based off what the Doctor recommends and the urgent needs of the individual including ensuring they have medication refills
• Manage the office
• Maintains confidentiality with paperwork handled
• Completes all filing for individuals both white files and dead filing
• Trains New Managers on Financial Folders and timesheet etiquette
• Complete payroll for the Carson program
• Remains in Front office area or assigned office to ensure all phone calls are answered and all visitors are greeted
• All mail and packages delivered to the designated office
• Refill all printers throughout day and at the end of the day
• Ensure all office necessities are present i.e. toilet paper, soap, paper towels etc.
• Receives office visitors and directs them to appropriate source
• Keeps filing room organized and clear
• Keeps record of office supplies and o