Corporate Paralegal, BALA Operations, Business & Legal Affairs

Job Description

Who We Are

Horizon Media, founded in 1989 by Bill Koenigsberg, is recognized as one of the most innovative marketing and advertising firms. We are headquartered in New York City, with offices in Los Angeles and Toronto. A leader in driving business solutions for marketers, Horizon is known for its highly personal approach to client service.  Renowned for its incredible culture, Horizon is consistently named to all the prestigious annual Best Places to Work lists published by Fortune, AdAge, Crain’s New York Business and Los Angeles Business Journal. Together we are building a place of belonging.

At Horizon, we understand the value that different perspectives can bring to our clients and culture, so we strive for an environment where our employees feel welcomed, safe and empowered. We value YOU and believe that your authentic voice and unique perspective allows us to create a more rewarding culture, and experience, together.

Our simple recipe for success? We hire talented people (thinkers, doers, dreamers, makers), challenge them and give them every opportunity to grow.

Job Summary

The Corporate Paralegal provides administrative, contract, reporting, and project support to the Business & Legal Affairs (“BALA”) department.

Who You Will Report to

This position reports directly to Director, BALA Operations, Business & Legal Affairs. 

Breakdown of What You Will Do

• 50% Administrative Tasks/Contract Administration
• 35% Contract Review Tasks
• 15% Reporting and Project Tasks.

What You Will Do

50% Administrative Tasks/Contract Administration

• Maintain BALA’s contracts database, which includes uploading certain drafts and fully-signed contracts, assisting with uploading backlog, tagging contracts with appropriate data identifiers, ensuring the associated identifiers are updated as needed (e.g., employee departures and team reallocation), communicating with internal teams on contract statuses, and supporting the RFP for a new contracts database by identifying the pain points of the current database and overall contract management process.
• Manage contract approval and signature process via contract comparison tools and Docusign.
• Coordinate approval, payment, and record-keeping of BALA invoices for external counsel and state compliance registrations.
• Proofread and send out various legal letters and notices.

35% Contract Review Tasks

• Lead the non-disclosure agreement process for clients, vendors, RFPs, and prospective acquisitions, including checking BALA’s contract database to confirm whether a pre-existing NDA is in place, and collaborating with teams to establish a process for entering into NDAs where none exists.
• Assist with the review and negotiation of specific client out-of-scope statements of work, amendments, addenda, and certain vendor contracts.

15% Reporting and Project Tasks

• Maintain and compile monthly non-compete and background check spreadsheets.
• Assist with the compilation of the monthly client contract report.
• Support and facilitate various ad hoc reporting tasks and projects (e.g., process and training related).
• Manage certificate of insurance requests.

Who You Are

• A strong writer and communicator with proficient interpersonal skills.
• A confident employee with strong analytical, project management, and leadership skills.
• A dynamic team player that can maintain the professional ability to partner with colleagues at various job levels.
• An independent worker with a strong sense of ownership and time management.
• A problem solver that can develop creative solutions and identify opportunities to streamline processes.
• Detail oriented with a commitment to follow through and accommodate tight deadlines.
• Can maintain confidentiality and exercise sound judgement when handling sensitive information.
• Strong Microsoft Office skills including Word, Outlook, and Excel.

Experience

At least two years of experience as a paralegal or administrative assistant. Media and/or entertainment experience preferred but not required. Licensed New York notary certificate strongly preferred but not required.

Certificates, Licenses and Registrations

A bachelor’s degree from an accredited university is required. Certification through an accredited organization such as the National Federation of Paralegal Associations, the National Association of Legal Assistants, or the Association for Legal Professionals is preferred.  

Physical Activity and Work Environment

There are no re