Executive Assistant

For over 90 years, Topcon’s vision has been to solve societal challenges around the globe. In healthcare, we are developing innovations that improve patients’ health and quality of life. 

We empower eye care providers with advanced imaging, diagnostic solutions, and intelligent data technology. Our robotic devices deliver simplicity without compromise, by capturing clear images with the push of a button. 

By joining Topcon Healthcare, you become part of a growing, diverse, global team. With office locations throughout North America, whether you are on-site, remote, or hybrid, our culture empowers you to contribute to company and personal success each day. At Topcon Healthcare, you can grow your career, gain new perspectives, and help address society’s most pressing challenges.  If you have drive, passion, and a desire to be part of a collaborative team, we want to hear from you.

At Topcon Healthcare, we don’t wait for the future. We invent it. Join us.

Learn more about working with us at topconcareers.com

The Executive Assistant plays a vital dual role in ensuring smooth daily operations and providing high-level support to senior leadership. This position is key to maintaining an organized, professional, and welcoming workplace, enabling executives to focus on strategic goals. 

Ideal candidates thrive in fast-paced environments, demonstrate exceptional attention to detail, and bring a proactive, solutions-oriented mindset. Professionalism, discretion, and strong organizational skills are essential. 

This fully onsite role is based at our La Jolla, CA THINC headquarters, with standard business hours and occasional flexibility to support executive needs or events. 

Key Responsibilities:  

Executive Support 

• Provide high-level administrative support to senior executives such as the Chief Strategy & Business Development Officer and VP of Global Marketing. Administrative support includes calendar management, meeting coordination, and preparation of correspondence and reports 

• Prepare and submit expense reports on behalf of assigned members of the Executive group 

• Arrange complex domestic and international travel, including flights, accommodations, and itineraries 

• Manage incoming communications, prioritize requests, and ensure timely follow-up. 

• As requested, attend meetings, take minutes, and track action items as needed 

Office & Facilities Management 

• Oversee day-to-day office operations, ensuring a clean, calm, organized, and well-stocked environment 

• Maintain the reception area and common spaces to ensure a professional appearance 

• Manage office supply inventory, kitchen supply inventory, and vendor relationships 

• Coordinate equipment maintenance and facility needs in collaboration with building management 

Administrative Operations 

• Support onboarding and offboarding of office-based employees, including access setup and workspace readiness 

• Handle incoming and outgoing mail, packages, and device shipments 

• Maintain accurate records, files, and documentation in both physical and digital formats 

• Manage office expenses, process vendor invoices, and support budget management in collaboration with finance <