Junior Travel Specialist - USAID

WWC Federal is seeking a Junior Travel Specialist to support USAID's Office of Transition Initiatives (OTI). USAID/OTI is a fast-paced, dynamic organization that supports U.S. foreign policy objectives by helping local partners advance peace and democracy by providing fast, flexible, short-term assistance targeted at key political transition and stabilization needs supported by custom systems.

The Junior Travel Specialist is responsible for providing travel and operations support to OE- and program-funded OTI staff in order to facilitate program implementation. This role requires attention to detail, strong organizational skills, and the ability to adapt to changing operational needs. The Junior Travel Specialist will report to the Travel Lead (or, Senior Travel Specialist as delegated) and work closely with various internal and external stakeholders.

Duties and Responsibilities may include but are not limited to:

• Prepare travel authorizations for OTI staff traveling on temporary duty or field posting assignments within the United States and overseas.
• Process travel requests, ensuring all clearances and required documentation are obtained.
• Coordinate passport applications and renewals, as well as the receipt of visas and country clearances.
• Review and process travel vouchers for staff, ensuring timely payment and resolving any issues.
• Support staff in preparing documentation for international travel requests, country clearances, and cable notifications.
• Provide assistance and guidance on transportation and storage of personal effects for staff on assignment/repatriation orders.
• Assist in issuing notifications and reminders on travel planning and execution, including updates to travel policies and procedures.
• Support other administrative and program functions as required.
• Manage travel fund management activities, including reconciliations, adjustments, reporting, and assisting with year-end closeouts.
• Participate in panels or working groups to develop and improve travel systems.
• Maintain accurate and organized electronic travel files, ensuring compliance with records management guidelines.
• Keep records of passports, visas, inoculations, and medical evacuation policies to ensure travelers have appropriate documents and coverage.
• Build effective relationships with internal and external stakeholders to facilitate timely processing of travel requests and problem resolution.
• Provide orientation, training, and mentoring to incoming staff on travel-related matters.
• Stay updated on travel regulations and policies, collaborating with the central travel office to clarify policy as it pertains to USAID/OTI travelers.
• Collaborate with the supervisor to identify and discuss improvements to the current travel system.
• Serve on short-term assignments with other USAID offices or bureaus in support of USAID/OTI programs, when needed.
• Perform other duties as assigned by the supervisor.

Expected salary range: $60,000 - $80,000

Multiple positions may be hired from this announcement.

Work Environment:

• Moderate noise (i.e. business office with computers, phone and printers) and /or occasional Loud noise (airfield, large equipment).
• Ability to sit at a computer terminal for an extended period of time.

Physical Demands:

• While performing the responsibilities of the job, the employee is required to sit, stand, talk, and hear.
• Employee is often required to sit and use their hands and fingers to operate a computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel:

• 0-10% / Minimal travel expected.

CeLeen, d/b/a WWC Federal, a Pequot company, is a tribally-owned firm providing management consulting services to U.S. government agencies.

Pursuant to PL 93-638, as amended, preference will be given to qualified Native Americans and spouses in all phases of employment.

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