Administrative Assistant I

Job Requisition ID: 47779 
Closing Date: 06/25/2025
​Agency: Department of Natural Resources
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/25) $5,637 Monthly; Full Range $5,637 - $8,026 Monthly
Job Type: Salaried
Category: Full Time 
County: Wabash
Number of Vacancies: 1
Bargaining Unit Code: RC028
Merit Comp Code: N/A

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number: 12-10-47779 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Natural Resources is looking to hire an Administrative Assistant I for The Office of Oil and Gas Resource Management. This position will function as a staff assistant to the Field Manager, participating in the analysis of existing operations, systems, budget requests, or equipment, in order to make recommendations leading to reduced operating costs, improved services, and greater general efficiency.  The Office of Oil and Gas Resource Management regulates the injection of fluids into underground injection wells, through the Underground Injection Control Program, and cleans up abandoned well sites through the Plugging and Restoration Fund and Landowner Grant Programs.  We welcome interested applicants who would like to be part of this team to apply today. 

Essential Functions

• Under direction of the Field Manager, functions as a Staff Assistant assisting in the interpretation and installation of programs and procedures.
• Gathers data and statistics and prepares reports for the Field Manager.
• Initiates office procedures related to the Field Unit, including setting up and organizing filing or tracking systems, manages Field Unit electronic forms, document imaging and database input policies and procedures.
• Assists in the review of Field Unit expenditures and accounting procedures.
• Serves as liaison with the Office’s management personnel when needed and other state and federal agencies regarding Field Unit programs and operations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Two (2) years of professional experience in a public or private organization performing work directly related to the Illinois Oil and Gas regulations.
• Two (2) years of professional experience in a public or private organization reviewing and processing field inspection documentation related to oil and gas drilling, production, plugging, and restoration projects.
• One (1) year of experience with Microsoft Office Suite.
• One (1) year of experience entering data into a database or documents into a document managem