Executive Project Associate

Location: New York City, NY - hybrid

 

Executive Project Associate

As the Executive Project Associate, you will support the C-suite executive across a vast spectrum of priorities, projects and activities. You will operate as a key component of the C-suite executive’s leverage machine enabling the executive to advance their department and enterprise agenda at an adequate pace and trajectory. 

As an Executive Project Associate, you must be highly organized and detail-oriented with systems in place to operate efficiently and effectively in a fast-paced, high-volume, and complex environment. You must exhibit excellent decision making and problem-solving skills, and use good judgment to prioritize and pivot quickly based on the changing needs and priorities.

Responsibilities and Duties:

Day-to-day Leverage

• Improve,manage and run the daily leverage machines that support and enable the C-suite executive’s goals - follow ups, actions, deliverables tracking, meeting deadlines
• Manage the department operating cadence and meetings at various levels from planning and organization to execution
• Support the monthly metrics and KPI summary reporting for the CEO and the Board
• Assist with executive presentations such as quarterly business review, board and ELT presentations, and support / conduct various analyses

Projects and Process Support

• Own, manage and support projects aligned with the department priority stack (e.g., the “Next Chapter Award” for promotions and “Voice of the Employee” pulse support)
• Support the bi-weekly core machine and policy review - own the calendar, capture and track follow ups and agreements
• Manage the employee engagement machine and activities for the department
• Run point on internal communications for the department  including company update presentations and liaise with the Brand & Communications team on the same
• Planning and execution of offsite meetings and other department events

Administrative

• Proactively plan the executive's calendar and schedule, both short and long term, and conduct quarterly calendar audits to ensure it is aligned with the department and enterprise strategic goals
• Proactively manage Google Calendar in a fast-paced, multivariate environment for the C-suite executive
• Serve as the department point of contact for the NYC office
• Perform general administrative tasks, such as scheduling calls, responding to emails, ordering supplies, etc.

Required Experience:

• Minimum 3-5 years providing executive and project support in a fast-paced, high-volume business environment
• Bachelor's degree in business, finance, philosophy, economics or liberal arts
• Proficiency in productivity software like Microsoft Office and Google Suite, with the ability to learn and adapt and learn new technology quickly. 
• Experience or proficiency with Human Capital software e.g. Greenhouse, UKG and/or Asana experience a plus 
• Project Management experience a plus

Required Skills, Abilities & Values:

• Goal oriented, can think at a higher machine level, connect dots and synthesize information well
• High standards / constantly raising the bar and can hold self and others accountable to delivering on commitments
• Strong bias for action and able to push through to results - must balance speed with ensuring the goal is achieved
• Strong critical thinking and problem solving, independent judgment and sound decision making
• Strong written and verbal communication skills, with the ability to communicate effectively with diverse groups of stakeholders and executives at all levels internally and externally
• Able to operate independently and is agile with the ability to react quickly to last minute changes in logistics and job priorities 
• Learner mindset, open to feedback and coaching, self-aware and wants to continuously improve
• Aligns with Techstars Values: think like an owner, win as a team, strive for excellence and analyze, execute, learn & iterate.
• Highly organized, strong attention to detail, creative and resourceful

Compensation range: $85,000 - $95,000 with 10% bonus

About Techstars

Techstars is the most active pre-seed investor in the world having invested through its accelerators in more than 3,700 companies. Founded in 2006, Techstars believes that entrepreneurs create a better future for everyone and great ideas can come from anywhere. Now we are on a mission to invest in an unprecedented number of startups per year enabling more capital to f