Executive Healthcare Project Support Administrator

We are seeking a highly organized Project Administrator / Executive Project Coordinator to support executive-level initiatives through strong project coordination, administrative oversight, and cross-functional collaboration. This role partners closely with Business Unit Heads and senior leaders to support planning, tracking, communication, and delivery of high-visibility projects, while also managing critical executive administrative functions.

This is an ideal opportunity for candidates with healthcare claims or Medicaid experience as a Project Coordinator, PMO Administrator, or senior Executive Assistant who want deeper exposure to structured project environments and executive-level initiatives.

US Citizenship or Green Card required, must be local to Sacramento

WORKSITE

Sacramento Area- Hybrid or onsite based on business needs

WORK SCHEDULE

Full-time | Monday-Friday
Additional hours may be required during peak project phases or executive initiatives

PAY RATE

$38.00 -$40.00 per hour

WHAT WE OFFER

• Paid sick leave based on state regulations after 90 days of employment

• Medical, dental, and vision coverage after a waiting period (60% paid by Fortuna)

• Free TeleMedicine and Mental Health support for all employees and their families

• Additional voluntary benefits: Group Life Insurance, Accidental Insurance, Critical Care, Short-Term Disability

WHAT YOU'LL DO

• Provide project coordination and administrative support for executive-level initiatives, including planning assistance, scheduling, deliverable tracking, and status reporting

• Support activities across the project lifecycle, including initiation, planning, execution support, monitoring, and close-out documentation

• Prepare and maintain project artifacts, including agendas, action logs, timelines, presentations, trackers, and executive-ready materials

• Partner closely with Business Unit Heads and senior leadership to coordinate priorities, deadlines, and project communications

• Collect, analyze, and synthesize data to support decision-making, issue resolution, and executive briefings

• Track project milestones, dependencies, risks, and issues; escalate concerns proactively as needed

• Serve as a central point of contact for assigned projects, ensuring clear and timely communication with stakeholders

• Develop, document, and improve project workflows, templates, and standard operating procedures (SOPs)

• Act as the primary quality assurance (QA) contact for standard project deliverables to ensure accuracy, completeness, and consistency

• Coordinate meetings, prepare materials, capture action items, and track follow-through

• Manage executive calendars, schedules, and logistics in alignment with project timelines and critical milestones

• Arrange complex travel and submit expense reports related to executive and project activities

• Collaborate with internal teams to support meeting coordination, data requests, and reporting needs

WHAT YOU'LL BRING

• Ability to manage multiple concurrent projects and priorities with attention to detail and deadlines

• Experience with healthcare claims or Medicaid

• Strong organizational, analytical, and project coordination skills

• Experience supporting executive-level stakeholders with professionalism and discretion

• Ability to analyze information, identify issues, and apply critical thinking and structured problem-solving

• Strong written and verbal communication skills, including experience preparing executive-level materials

• Ability to work independently with minimal direction in a fast-paced environment

• Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with project tracking tools is a plus

• Demonstrated ability to improve processes and implement efficiencies

• High degree of discretion when handli