Executive Coordinator

 "Vorsprung durch Technik" or, "Progress through Technology" is our company ethos and is the core belief that drives the development of every Audi vehicle. It inspires the innovative solutions, revolutionary engineering and progressive design that have become synonymous with the Audi name. And it reminds us to challenge ourselves, rewrite the rules from time to time and always fuel our pioneering spirit. The spirit that sets us apart on the racetrack and the open road. In our relentless pursuit to become the number one premium car brand in America, we need employees who share in this spirit of challenging the status quo in everything that we do.
 

Role Summary:

The Executive Coordinator will provide administrative support for Audi of America’s SVP, Prod Quality, Tech Svc, After Sales and SVP, Product Management. The ideal candidate will have high emotional intelligence, strong multitasking skills, calm under pressure and extreme attention to detail. This role works closely with the leadership team and key internal and external stakeholders, acting as a bridge between the executive leaders and the organization. Core elements include executive support, team coordination, calendar management, domestic/international travel scheduling, expense management and event planning. If you’re a team player with a positive attitude who thrives in a people-forward role – come join us!

Role Responsibilities:

Calendar & Meeting Management (40%)

• Proactively manage electronic schedules to ensure efficient time management, supporting internal and external stakeholder requests.
• Schedule departmental meetings, prepare agendas, coordinate technology set up, take meeting minutes & ensure timely follow-up for tasks assigned to the team during meetings.
• Ability to quickly synthesize messages and prioritize incoming requests
• Plan meetings including site selection, travel budget, meeting minutes & all meeting logistics & communications.

Administrative Duties (35%)

• Proactively support executive team members with projects, tasks and key issues as identified
• Serve as key administration hub for the teams to ensure business is running efficiently and effectively
• Be a culture champion. Under direction of executives, create and manage team culture activities
• Participate on a cross-functional team with other ECs in the Audi of America organization
• Draft clear, concise written communication for internal and external audiences
• Manage team tools, track key department tasks, keep calendars updated
• Screen & route communication from both internal & external (including media/journalists) sources with discretion
• Manage internal process tasks with timeliness and appropriate detail – prepare, track and follow-up on check requests, purchase requisitions, R