Executive Business Adminstrator

The Central Gaming Marketing Team is seeking an Executive Business Administrator to support the General Manager (GM) of the Xbox Programing & Events Team and their teams and own the Purchase Order process for the organization. Gaming Marketing is a fun, fast-paced, and exciting organization at Microsoft! There is always something happening!

The Executive Business Administrator will report to the GM of the Xbox Programing & Events. This exciting role requires  collaboration skills, a high level of confidence in judgment, superior organizational skills, great attention to detail, the ability to meet tight deadlines, and strength in navigating and juggling multiple priorities. Respect, inclusivity, integrity, and discretion handling confidential information, and a high level of professionalism dealing with partners inside and outside the company across the globe is extremely important.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. 

Responsibilities

The successful candidate will possess the ability to complete work quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without always having the total picture.

• Manage and maintain a complex calendar daily to ensure accurate scheduling and organization
• Make decisions on behalf of LT/Leadership members to ensure meeting requests meet agreed upon time management priorities and performance objectives
• Coordinate domestic and international travel, including on-the-ground logistics
• Track budgets and manage expenses in a compliant and timely manner
• Coordinate scheduling and logistics of team meetings, All-Hands, events and offsites, including venue selection, meeting details, and material preparation
• Provide team support, including headcount management, budget, morale events, DL management, and other tasks/projects
• Manage space coordination with direction from the Lead Executive Administrator, new employee setup, and procurement of goods and services – including computer equipment, office supplies, reference materials and facility requests
• Build and maintain good business relationships with administrative staff both internally and externally
• Work as part of a highly collaborative, very energetic, Gaming Marketing Admin team to manage the needs of the overall organization and provide help and back-up as needed

Embody our Culture and Values 

Qualifications

Required Qualifications: 

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management
• 5+ years' of work experience as an executive/administrative assistant
• 3+ years' of experience planning and scheduling large events
• 3+ years' of MS Office and Productivity software including Word, Outlook, Teams, and Excel, as well as knowledge of tools used for managing headcount

 Preferred Qualifications:

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience
  • 2+ years experience serving as mentor to others.
  • 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• Previous Microsoft experience as an Executive Assistant
• Organizational and interpersonal skills
• Works well under pressure and within short time constraints
• Ability to prioriti