Executive Business Administrator

Executive Business Administrators are the backbone of a team. You help drive business operations, maintain momentum, and support a high-performing team culture.

At Microsoft, the Monetization and Business Planning (M+BP) team develops monetization strategies for commercial and consumer products, contributing to over $100 billion in annual revenue. As growth strategists, we focus on product innovation and operational excellence. Our team includes business planners, data scientists, economists, operations specialists, administrators, and researchers.

We are seeking a skilled Executive Business Administrator to join our administrative group. This role will support two General Managers and their teams, leaders who value flexibility, inclusive engagement, and a mission-driven culture. The ideal candidate thrives in a fast-paced, cross-functional environment, is a collaborative team player, and is passionate about business support.

Success in this role is fueled by excellent communication, organizational, and interpersonal skills; the ability to build impactful working relationships across diverse styles; attention to detail; and a commitment to confidentiality. Agility, strategic foresight, and a proactive mindset are essential to anticipate needs, remove barriers, and deliver results.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Responsibilities

• Manage complex calendars with precision, ensuring alignment with strategic priorities and proactively resolving schedule conflicts.
• Track and report on key administrative metrics (e.g., budget accuracy, onboarding efficiency, meeting readiness) to demonstrate impact.
• Reconcile and approve expenses in a timely and accurate manner, including interim approvals for team expenses.
• Partner closely with executive admins, business managers, and operations leads across M+BP, Marketing, and adjacent teams to drive alignment and execution.
• Coordinate logistics for onsite and offsite meetings and events including team meetings, morale events, team training, and leadership offsites.
• Support headcount management, maintain org charts, and manage distribution groups.
• Oversee onboarding logistics and ensure seamless provisioning of tools and resources to enable productivity from day one.
• Actively contribute to team culture and cohesion.
• Ensure compliance with administrative operations policies and procedures.
• Provide occasional support to other executive leadership as needed.
• Identify opportunities to improve operational efficiency and help define strategic processes.
• Take on special assignments and projects as needed.
• Embody our culture and values.

Qualifications

Required/minimum qualifications

• 2+ years Administrative, Business Support, and/or customer service experience.
• 2+ years of experience working in an Executive Business Administrator role supporting Senior Director level leadership or above.
• 2+ years of experience working in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote) enabling efficient workflow coordination and data management.

• 3+ years administrative, business support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
• Associate's/Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience.
• 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• Track record of