Executive Associate II

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Key Responsibilities 

• Provide exceptional administrative support by proactively addressing leadership needs, including managing calendars, resolving scheduling conflicts, prioritizing time-sensitive tasks, and troubleshooting logistics related to meetings, travel, and office operations. 

• Manage all aspects of domestic and international business travel, including detailed itineraries, troubleshooting conflicts, arranging visitor offices, and coordinating office support at satellite locations. 

• Process executive expense reports in compliance with internal policies, ensuring timely and accurate submission. 

• Act as the primary point of contact for department distribution lists, ensuring smooth operations and effective information sharing. 

• Oversee departmental time tracking process, ensuring compliance with departmental time tracking. Provide support in addressing discrepancies and reinforcing best practices. 

• Assist with organizing departmental and site events as needed, coordinating logistics, scheduling, and communication to ensure successful execution and engagement. 

• Plan, coordinate, and execute meetings, conferences, and special events (virtual and in-person), including handling logistics e.g., venue bookings, catering, and materials preparation. 

• Collaborate with cross-functional teams (Facilities, Operations, IT, Legal, etc.) to ensure seamless project execution and operational effectiveness. 

• Interface with senior management, employees, and external vendors, ensuring clear communication and efficient follow-up. 

• Greet and assist visitors of the MoCR LT, maintaining a professional and welcoming environment while supporting various administrative needs. 

• Take initiative and manage special projects as requested, demonstrating flexibility and problem solving. 

• Handle confidential and sensitive information with discretion and professionalism, ensuring strict confidentiality on business plans, personnel matters, and financial data. 

 
Qualifications & Experience 
 

• Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior leadership. 

• Bachelor’s degree in Business Administration, Communications, or a related field preferred. 

• Proven expertise in managing complex administrative tasks, including calendar management, meeting coordination, and travel arrangements. 

• Exceptional verbal and written communication skills, with the ability to interact effectively with executives and internal/external stakeholders. 

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as MS Teams and SharePoint. 

• Strong organizational skills and the ability to manage multiple priorities and deadlines in a fast-paced environment. 

• Demonstrated ability to organize and coordinate events, meetings, and travel with attention to detail. 

• Ability to handle sensitive information with discretion and professionalism. 

• Excellent interpersonal skills, with a talent for building positive relationships and navigating complex situations diplomatically. 

• Skilled in managing both routine and non-routine tasks, prioritizing time-sensitive items, and keeping projects on track to meet deadlines. 

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If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one ste