Executive Assistant-WDI Graphic Design

Job Posting Title:

Executive Assistant-WDI Graphic Design

Req ID:

10115801

Job Description:

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals and solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us!.

This is an on-site full-time salaried non-exempt role based in Glendale, CA You will report to the Director & Executive, Graphic Design.

You Will:

We’re looking for a proactive, organized, adaptable Executive Assistant to provide exceptional administrative support for two WDI Executives and secondary support for department needs as required.  You’d be a key member of a multidisciplinary, high-visibility team developing new tools, technologies, and techniques for Disney's theme parks, attractions, and resorts worldwide.

The successful candidate will operate as the primary point of contact for two WDI Executives with an emphasis on managing and prioritizing extremely busy calendars.  You will need to respond quickly and efficiently, anticipating the needs of your executives and always staying one step ahead.  You will demonstrate professionalism, initiative, a results-driven mindset, adaptability, accountability for your work, and a strong team-oriented approach.

On any given day, the role may require you to complete many of these tasks, often simultaneously:

Schedule Management & Prioritization:

• Manage leader calendars including scheduling meetings, responding to meeting requests, and resolving calendar conflicts in line with leader priorities and goals

• Coordinate with other executive calendars, often across multiple locations and time zones

• Proactively prepare leaders for meetings, ensuring adequate travel and preparation time, scheduling any pre-meetings or work sessions, and confirming that all necessary stakeholders are included

• Anticipate future needs with regards to scheduling, communication, follow-up and support

• Exercise judgment and prioritize complex schedules and tasks accordingly

Travel and Events:

• Book travel and create detailed itineraries when needed, including complex international trips, event ticketing, and dining reservations

• Coordinate travel planning and reservations with other EAs (if multiple executives are traveling together) to ensure everyone has the same information

• Manage and reconcile expense reports, invoices, and receipts, in accordance with company policies

• Greet and assist visitors for work sessions and special events – including senior executives, strategic partners, and high-profile VIPs – maintaining a high degree of professionalism and confidentiality

• Assist as needed with coordination, both on-site and off-site, of workshops, team events, and demos, including internal and external partners, vendors, and collaborators (agendas, catering, travel coordination, and day-of event management)

• Assist with general departmental tasks, including ordering snacks and purchasing supplies

Collaboration & Communication:

• Establish positive rapport and strong partnerships with leaders, other assistants, and colleagues

• Regularly handle sensitive information in a discrete and confidential manner

• Efficiently prioritize and respond to incoming messages and meeting requests across multiple collaboration tools and platforms, ensuring timely communication

• Help set up conference rooms for meetings, including basic audiovisual and teleconferencing set up and troubleshooting

• Consistently provide and receive feedback from others in a constructive manner to encourage professional growth and foster an environment of trust and a cohesive team

• Consistently create a