Executive Assistant to VP, Human Resources

Name: Executive Assistant to VP, Human Resources Location: 4199 Campus Drive, 9th Floor, Irvine, CA Job Posting Location - City, State: Irvine, CA Job Posting Location - Street: 4199 Campus Drive, 9th Floor Work Type: Full-time Department: Human Resources

Description & Requirements

Come join our family at In-N-Out Burger!  
The In-N-Out Burger Human Resources team has an excellent opportunity for a Executive Assistant, located in the Irvine, CA office*.  
Seeking a highly organized and detail-oriented Executive Assistant to support the Vice President of Human Resources. The ideal candidate is a proactive professional with exceptional communication and multitasking skills who can manage confidential information with discretion. This role requires flexibility, adaptability, and the ability to thrive in a fast-paced environment while representing In-N-Out’s culture of friendliness and service. 
*This role is based full time in office
General Responsibilities

• Deliver high-level proactive administrative support by autonomously managing complex calendars and scheduling of meetings. 
• Screen and prioritize emails, phone calls, and other communications.
• Assist in drafting, reviewing, and distributing correspondence and communications.
• Support the execution of special initiatives and executive projects as needed
• Conduct research and compile executive reports and summaries.
• Coordinate travel logistics, including reservations and itineraries.
• Handle confidential and sensitive information with professionalism and discretion.
• Collaborate with other Executive Assistants in a positive and productive manner.
• Act as a liaison between the VP of HR and internal/external stakeholders.

Work Schedule and Benefits

• Full-time position, Exempt
• Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm
• Department needs will call for occasional overtime
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance
• Hourly Pay Range:  $44.00 - $57.00

The above represents the expected hourly range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors.
Qualifications

• Bachelor’s degree in business administration, Human Resources, or a related field preferred.
• Minimum of 7 years of experience, including at least 5 years of advanced executive support experience
• Excellent written and verbal communication skills.
• Ability to work independently, handle multiple priorities, and meet deadlines.
• Strong organizational and time-management skills with attention to detail.
• Strong interpersonal skills and ability to interact professionally with all levels within the organization.
• Excellent problem-solving skills
• Discretion and ability to handle confidential information with integrity.
• Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and HR software tools.

Work Location DetailsIn-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. After maintaining two Southern California office locations for many y