Executive Assistant to the G&A Executives

Company Overview:

Dyne Therapeutics is discovering and advancing innovative life-transforming therapeutics for people living with genetically driven neuromuscular diseases. Leveraging the modularity of its FORCE™ platform, Dyne is developing targeted therapeutics that deliver to muscle and the central nervous system (CNS). Dyne has a broad pipeline for neuromuscular diseases, including clinical programs for myotonic dystrophy type 1 (DM1) and Duchenne muscular dystrophy (DMD) and preclinical programs for facioscapulohumeral muscular dystrophy (FSHD) and Pompe disease. For more information, please visit https://www.dyne-tx.com/, and follow us on X, LinkedIn and Facebook. 

Role Summary:

This position will be a trusted partner to executives, enabling them to focus on starter goals. The person in this role is highly organized and experienced in managing multiple priorities with urgency and professionalism. This role requires a strong attention to detail, excellent communication skills, and the ability to handle multiple tasks simultaneously in a fast-paced environment.

This position is responsible for managing calendar(s), acting as the gatekeeper to protect the time of the executive as appropriate. This position regularly interfaces with employees of all levels of the organization as well as key external partners.

This role is based in Waltham, MA without the possibility of being remote.

Primary Responsibilities Include:

• Calendar management: responsible for meticulous calendar management, including planning meetings, coordinating recurring events and communicating with multiple parties to schedule large scale internal/external meetings
• Travel management: arrange intricate domestic/international travel for the executive including flights, trains, ground transportation and hotels and obtain travel visas as needed, work within company travel policies, and prepare relevant documentation and itinerary package and coordinate any real-time travel issues as they arise
• Expense management: prepare, submit and track expense reports in a timely manner
• Coordinate the Executive's internal communications to staff, including Leadership Department and other meetings and communications
• Engage with team members to prepare for upcoming meetings; producing and publishing agendas in advance of meetings
• Order catering for meetings as needed
• Set up conference rooms with audio, visual and conference calls when needed
• Clarify expectations with team (e.g., due dates, meetings, information needed, etc.) and understand business priorities and challenges
• Be available for occasional local travel, event, and meeting attendance as needed
• Work closely and effectively with the Executive to be well informed of upcoming commitments and responsibilities, including key decisions, following up appropriately
• Anticipate and solve challenges to ensure the most strategic use of the Executive's time
• Attend all team meetings, providing a summary of actions items to the Executive and team members as requested
• Prioritize incoming communications (mail, email, calls) while anticipating and communicating any required actions/deadlines
• Provide a bridge for effective and regular communication between the Executive and internal and external stakeholders; demonstrating leadership, collegiality and empathy to maintain credibility, trust and support.
• Special projects as needed
  
  

Education and Skills Requirements:

• Experienced C-Suite Level executive assistant with experience in a high growth, fast paced corporate environment
• High School Diploma is required, Bachelor’s degree is preferred
• 10+ years’ experience as an Executive Assistant
• Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see them through to completion by taking ownership and accountability for meeting commitments and deadlines
• Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues
• Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results
• Prior experience in biotech/pharma preferred
• Prior experience working with remote and hybrid teams in a matrixed organization
• Strong Microsoft Suite proficiency (Word, Excel, Teams, PowerPoint, and Outlook)
• Knowledge of teleconfer