Exemption Status:

United States of America (Exempt)

$78,444 - $105,900 - $133,356

“Pay scale information is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any selected candidate or employee, which is always dependent on actual experience, education, qualifications, and other factors.  A full review of our comprehensive pay and benefits will be discussed at the offer stage with the selected candidate.”

This position is not eligible for Sponsorship.

MedImpact Healthcare Systems, Inc. is looking for extraordinary people to join our team!

Why join MedImpact? Because our success is dependent on you; innovative professionals with top notch skills who thrive on opportunity, high performance, and teamwork. We look for individuals who want to work on a team that cares about making a difference in the value of healthcare.

At MedImpact, we deliver leading edge pharmaceutical and technology related solutions that dramatically improve the value of health care. We provide superior outcomes to those we serve through innovative products, systems, and services that provide transparency and promote choice in decision making. Our vision is to set the standard in providing solutions that optimize satisfaction, service, cost, and quality in the healthcare industry. We are the premier Pharmacy Benefits Management solution!

Job Description

The Executive Assistant to the Chief Executive Officer is a leadership role responsible for supporting executive-level operations, managing a team of administrative professionals, and ensuring the seamless execution of meetings, scheduling, and process improvements.

This position will provide high-level operational and administrative support to the Executive team, including the Chief Executive Officer, Chief Financial Officer and Board of Directors, while managing a team of administrative assistants.

Essential Duties and Responsibilities

• Schedule and manage weekly, monthly, and quarterly meetings, including manage invites, create agendas, run presentations, and take meeting minutes.

• Schedule and manage recurring meetings for Executives (CEO, CFO, and other senior leaders), including Board of Directors and Consultants.

• Prepare Board Agendas and create Board Books through Boardvantage portal

• Lead, mentor, and manage a team of administrative assistants, ensuring high-quality support across the organization.

• Hiring processes, such as scheduling interviews and onboarding new hires.

• Process purchase requests and oversee monthly receiving tasks in Oracle for various Executives and departments.

• Act as the point of contact for executive travel coordination with Travel department by arranging private and/or corporate travel.

• Assist with corporate compliance and annual licensing activities.

• Handle meeting logistics for various on and off-site meetings by organizing meeting logistics, agenda, reserving conference rooms or venue, and ensuring follow-up items are handled.

Supervisory Responsibilities        

Manages assigned staff in various segmented operations, training and vendor management areas. Responsible for the overall direction, coordination, and evaluation of the unit. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Supports and enforces all company policies and procedures in a fair and consistent manner, taking corrective action whenever necessary.

Client Responsibilities

This is an internal client facing position that requires excellent customer service skills and interpersonal communication skills (listening/verbal/written). One must be able to; manage difficult situations, respond promptly to client needs; solicit feedback to improve service; respond to requests for service and assistance and meet commitments to clients.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Leadership skills with experience managing administrative teams. Proficiency in software tools such as Oracle, DocuSign, Workday, and Boardvantage. Strong organizational, communication, and problem-solving abilities. Exceptional attention to detail and ability to multitask in a fast-paced environment.