Executive Assistant to CMO

Bonterra exists to propel every doer of good to their peak impact. We measure that impact against our vision to increase the giving rate as a percentage of GDP from 2% to 3% by 2033. We know that this goal is lofty, but we are confident that the right technology and expertise will strengthen trust in the sector, allowing the social good industry to accelerate growth and reach peak impact. Bonterra's differentiated, end-to-end solutions collectively support a unique network of over 20,000 customers, including over 16,000 nonprofit organizations and over 50 percent of Fortune 100 companies. Learn more at bonterratech.com.

Bonterra is seeking a highly skilled and proactive Executive Assistant to the CMO. This role is critical in supporting the CMO’s day-to-day operations, providing exceptional logistical and administrative support. If you thrive in a fast-paced, high-growth environment and are ready to take on a dynamic and impactful role, we want to hear from you.  Candidates must be willing and able to support US time zones, including occasionally early mornings or late evenings as needed.  Flexibility to travel domestically as required for Board meetings, leadership offsites, and other events. 

1. Executive Support 

• Manage Delegated Tasks: Review and approval on behalf of the CMO day-to-day administrative tasks within the HRIS (Workday) - i.e. approve time off requests.

• Expense Reports: Prepare, review, and submit accurate expense reports, if applicable.

• Presentation Materials: Develop and maintain presentation decks, ensuring alignment with the CMO’s tone, objectives, and strategic goals. 

• Ad Hoc Support: Respond to miscellaneous requests, including accessing files and coordinating special projects. 

2. Travel & Logistics Management 

• Comprehensive Travel Planning: Arrange and manage domestic and international travel for the CMO, including transportation, lodging, and detailed itineraries. 

• Event Logistics: Coordinate logistics for leadership offsites, Board meetings, and other events, including vendor negotiations, meal planning, transportation, and onsite technical needs. 

• Vendor Management: Secure favorable terms with hotels, transportation providers, and other vendors to ensure seamless experiences. 

3. Meeting Coordination 

• Scheduling: Manage the scheduling of leadership meetings, leadership offsites, and key cross-functional meetings 

• Leadership Meeting Logistics: Oversee planning for leadership team offsites, including hotel and venue arrangements, agendas, attendee communication, and tracking action items. 

• Preparation & Follow-up: Ensure all meeting attendees are informed of agendas, key discussion points, and necessary pre-meeting preparation. Send timely reminders and follow up with action items, ensuring accountability and resolution of deliverables. 

• Action Tracking: Track parking lot items, follow-ups, and deliverables for leadership meetings to ensure accountability and timely resolution. 

4. Budget & Financial Management 

• Budget Monitoring: Partner with Finance to draft budgets, track adherence, and provide updates on hiring and resource allocation plans. 

• Invoice Approvals: Review and approve executive invoices for accuracy and adherence to budget guidelines. 

• Contract Routing: Manage contracts through procurement channels, ensuring timely processing and compliance with policies. 

Required Qualifications:  

• Proven experience as an Executive Assistant or in a similar high-level support role, preferably working with C-suite executives. 

• Strong background in managing complex calendars, coordinating travel, and handling confidential information. 

• Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment. 

• Strong written and verbal communication skills for crafting clear, concise correspondence and professional presentation materials. 

• Meticulous attention to detail when managing tasks such as scheduling, preparing expense reports, and tracking action items. 

• Professional and confident demeanor with the ability to build strong relationships and work effectively with stakeholders at all levels. 

• Exceptional discretion and judgment when handling sensitive information. 

• Proactive and resourceful in anticipating the CMO’s needs, resolving challenges, and identifying opportunities for efficiency improvements. 

• Comfortable navigating ambiguity and changing priorities while maintaining a solutions-or