Executive Assistant, Senior Associate

Join us as we work to create a thriving ecosystem that delivers accessible, high-quality, and sustainable healthcare for all.

Senior Executive Assistant 

We are seeking a Senior Executive Assistant to support our Vice President of Enterprise Sales and leadership team. In this role, you will provide comprehensive administrative support to ensure operational efficiency in our fast-paced sales environment. You will collaborate with executives, divisional leaders, and other administrative professionals to address business priorities and administrative needs. Attention to detail and the ability to manage competing priorities are essential in this position. But enough about us; let’s talk about you.   

You are a proactive professional with strong analytical and problem-solving abilities. You excel at managing multiple priorities in a dynamic environment and can work both independently and as part of a team. You anticipate needs, identify opportunities for improvement, and communicate clearly and effectively. You handle confidential information with discretion and maintain thorough knowledge of company policies and procedures. 

Job Responsibilities  

• Manage complex executive calendars and scheduling requirements with precision 

• Prioritize and coordinate executive time effectively when faced with competing critical matters 

• Arrange detailed travel plans, itineraries, and meeting agendas 

• Research, prioritize, and follow up on incoming issues and requests 

• Process expense reports timely and accurately within Oracle 

• Manage invoices and purchase orders with attention to detail 

• Prepare and format professional reports and presentations, including content development 

• Maintain consistent communication with stakeholders regarding deliverables and action items 

• Serve as a professional point of contact for high-level external stakeholders, including healthcare system executives and administrators 

• Lead special projects and complete ad hoc assignments as directed by leadership 

Typical Qualifications  

• Associate's Degree preferred or equivalent experience in an administrative role 

• 5+ years of Executive Assistant or project coordination experience 

• Experience interfacing with external executives and stakeholders, preferably in healthcare or related industries 

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint) 

• Strong written and verbal communication skills 

• Excellent organizational abilities and attention to detail 

• Demonstrated ability to handle confidential information appropriately 

• Effective listening and interpersonal skills 

• Collaborative approach to problem-solving 

• Positive attitude with a solutions-oriented mindset 

About athenahealth

Here’s our vision: To create a thriving ecosystem that delivers accessible, high-