Executive Assistant - Sea-Bird Scientific

Headquartered in Bellevue, Washington, Sea-Bird Scientific (www.seabird.com) is the world’s largest developer and manufacturer of products for the measurement of salinity, temperature, pressure, dissolved oxygen, fluorescence, nutrients and related oceanographic parameters in marine waters. We offer products to support best-in-class oceanography and climate science. We offer an entrepreneurial environment that is team-centered, customer-driven, quality-focused, and growth-oriented.

Working at Sea-Bird Scientific gives you access to a robust career development process and challenging stretch opportunities. Through strong customer partnerships, we advance the quality and delivery of water. Want to help us in this mission?

Sea-Bird is proud to be a Water Quality company in Veralto (NYSE: VLTO).  Imagine a world where everyone has access to clean water, safe food and medicine, and trusted essential goods. That is the tomorrow Veralto is creating today.  Veralto is a $5B global leader in essential technology solutions made up of over 16,000 associates across our Water Quality and Product Identification segments all united by a powerful purpose: Safeguarding the World’s Most Vital Resources.

About the role:

We are seeking a skilled and experienced Executive Assistant to provide comprehensive support to high-level leaders within our global organization. The ideal candidate will be organized, proactive, and capable of managing a wide range of administrative tasks while maintaining a high degree of confidentiality and professionalism.

This position is part of the L1 Team located in Bellevue Washington and will be on-site.

In this role, you will be responsible for:

• Calendar Management: Efficiently manage and coordinate complex schedules including prioritizing meetings (with internal and external parties) and time-sensitive discussions, calls, and appointments, while considering time zones and international travel.
• Travel Coordination: Arrange international travel itineraries, including flights, accommodation, ground transportation, and registration, ensuring seamless travel logistics. This will also require the flexibility and agility to deal with unexpected travel updates if/when schedules change both before and during trips.
• Expenses:  Manage and process monthly expense reports for multiple leaders.
• Communication Management: Handle and prioritize incoming and outgoing correspondence, emails, and phone calls, responding on behalf of executives when necessary, and maintaining an organized system for document management.
• Meeting Support: Prepare and distribute agendas and materials for meetings attended by executives, along with external parties (as needed). Support the development of meeting materials, as required. Coordinate all logistics of meetings, including conference room reservations, teleconference & videoconference set-up, food ordering, and associated meeting logistics, including related social activities.
• Document Preparation: Draft, proofread, and edit a variety of documents, presentations, and market reports, ensuring accuracy and adherence to organizational standards.
• Confidentiality: Maintain the highest level of confidentiality and discretion when dealing with and handling sensitive information and discussions.
• Stakeholder Liaison: Act as a key point of contact and liaison between executives and internal/external stakeholders.
• Team Collaboration: Collaborate with other executive assistants and support staff to ensure efficient, consistent administrative support across the organization.

Are you qualified? 

• Bachelor’s degree preferred but not required.
• 5-7 Years supporting VP-level executives in a global organization
• Experience booking international travel and managing schedules across multiple time zones
• Experience managing complex meeting logistics including preparing business reports and executive summaries

 

US ONLY: 

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. An associate’s position within the salary range will be based on several factors, including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.

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We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) t