Executive Assistant (PPTO)

Job Title: Executive Assistant (PPTO)

Work Place Flexibility: Onsite 

Legal Entity: Entergy Services, LLC 

 

Job Summary/Purpose

This position will coordinate all administrative functions and provide multifaceted administrative support to the Premier Performance and Transformation Office (PPTO), which is a dynamic, fast-paced team. This role is critical in ensuring the smooth and efficient operation of the PPTO function, enabling the team to focus on supporting the enterprise on its Path to Premier. Responsibilities typically include: scheduling meetings, maintaining the calendar, making travel arrangements, managing badging for outside contractors, etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support, accurately producing a variety of reports and presentations using the appropriate software for word processing, graphics and spreadsheets, preparing and/or updating functionally related reports and records, developing and/or participating in special projects.

 

Job Duties/Responsibilities

• Manage the calendars and schedules of the PPTO vice presidents, coordinating meetings, appointments, and travel arrangements
• Prepare and distribute agendas, presentations, and other materials for Transformation team meetings and executive-level discussions
• Serve as the primary point of contact for stakeholders, responding to inquiries and routing requests appropriately
• Assist with the preparation of reports, presentations, and other documentation related to Transformation projects and initiatives
• Process badges and access for outside contractors
• Coordinate and oversee special events, conferences, and other Transformation-related activities
• Provide administrative support for the Transformation team, including expense reporting, records management, invoice processing, and supplies procurement
• Collaborate with cross-functional teams and departments to facilitate information sharing and ensure seamless coordination
• Anticipate the needs of the Transformation leaders and proactively provide support to enhance their productivity and effectiveness
• Handle multiple assignments, work within deadlines, and maintain confidentiality and discretion when handling sensitive information and materials

 

Minimum Requirements

Minimum education required of the position

• Typically requires vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

 

Minimum experience required of the position

• 8+ years 
• Experience supporting leadership at the VP level is a plus

 

Minimum knowledge, skills, and abilities required of the position

• Advanced knowledge of Microsoft Word
• Proficiency in PowerPoint, Excel, Teams and SharePoint is a plus
• Familiarity with Wave is a plus
• Demonstrated ability to work independently, exercise sound judgment, and maintain a high level of discretion and confidentiality
• Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively
• Strong written and verbal communication skills, with the ability to interact with individuals at all levels of the organization
• Emotional intelligence—ability to work with a team, be patient and self-aware, to maintain balance amid opposition and change, and to be multi-culturally aware and sensitive

 

Any certificates, licenses, etc. required of the position