APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

Penn State Outreach seeks an experienced Executive Assistant to provide administrative support to the Office of the Vice President for Outreach. This Executive Assistant position provides high-level executive administrative support to the Vice President and manages the operational activities for the Office of the Vice President for Outreach to ensure schedules are maintained and deadlines are met. Additional responsibilities of the Executive Assistant include the following:

• Represents the Vice President for Outreach in assisting University administrators, as well as faculty, staff, students, volunteers, and the general public with inquiries, arrangements for visits, coordination of activities and problem resolution

• Handles communication and responses to issues, including those with a sensitive and/or confidential nature

• Provides executive level support to committees and councils which the Vice President for Outreach chairs, co-chairs, participates in or sponsors

• Coordinates and prepares the Vice President for Outreach to attend meetings, events, as well as conference and/or business travel

• Coordinates meeting and event logistics to include securing venues, obtaining and/or developing presentations, and coordinating production and distribution of agendas, meeting/event materials, and online communications

• Participates in executive meetings and events; acknowledges and prioritizes issues for the office

• Oversees the hiring, training, supervising, and mentoring of assigned support staff and student interns

• Serves as the delegated budget assistant in monitoring budgetary matters

 

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

 

The successful candidate for this role will be able to demonstrate excellent organizational skills, written and oral communication skills, attention to detail, and a commitment to excellence. The Executive Assistant must be able to work independently with little supervision. Additionally, the successful candidate will:

• Have exceptional interpersonal, orga