Executive Assistant & Office Manager

The Role

As the Executive Assistant & Office Manager, you’ll serve as both a trusted partner to senior GTM leaders and as the backbone of our Chicago office. This is a highly visible, hands-on role that blends executive support with office operations, employee experience, and cross-functional coordination.

You’ll be someone leaders rely on to stay organized and focused, and someone employees turn to for a smooth, welcoming, well-run office experience. This role is based in Chicago and requires regular in-office presence.

Location: Chicago

What You’ll Do:

Executive Assistant Responsibilities

• Manage complex calendars for senior leaders, including prompt and accurate scheduling of high-priority meetings with internal and external stakeholders.

• Schedule, plan, and coordinate travel, offsites, and leadership meetings.

• Prepare meeting materials (agendas, decks, notes, action items) and ensure follow-through on next steps.

• Act as a key point of contact on behalf of supported leaders.

• Draft, proofread, and edit correspondence, presentations, and internal communications.

• Proactively manage priorities, deadlines, and competing requests.

• Handle sensitive and confidential information with discretion and professionalism.

• Support occasional personal or ad hoc tasks to enable executive productivity.

Office Manager Responsibilities

• Own day-to-day operations of the Chicago office, ensuring a seamless and positive in-office experience.

• Manage office vendors, supplies, facilities needs, and conference room logistics.

• Partner with People Ops on onboarding/offboarding logistics and in-office coordination.

• Help plan and execute onsite meetings, leadership visits, team events, and office moments.

• Serve as a go-to resource for employees with office-related questions or needs.

• Identify and implement improvements to office processes, organization, and employee experience.

• Act as a connective tissue across teams, ensuring nothing falls through the cracks.
   

What You Bring:

• 5+ years of experience in a hybrid Executive Assistant, Office Manager, or similar role.

• Experience supporting senior leaders (VP or C-level preferred).

• Strong organizational, time-management, and prioritization skills.

• Excellent written and verbal communication.

• An ability to build and drive positive culture and team collaboration in an office setting.

• High degree of discretion, judgment, and professionalism. 

• Comfort juggling executive support and operational responsibilities in a fast-paced environment.

• Proficiency with productivity and collaboration tools (Google Workspace, Slack, Asana, etc.).

• A service-oriented, proactive mindset with a strong sense of ownership.

• Someone who enjoys being the “go-to” person and takes pride in running a tight operation.

 In Illinois, the estimated annual salary range for this role is $70k– $95k. Actual compensation may vary and will be determined based on permissible, non-discriminatory factors such as skills, qualifications, experience, and location of the selected candidate. 

Additional benefits for this role may include: equity, company bonus or sales commissions/bonuses; 401(k) plan; medical, dental, and vision benefits.  

Mandatory and Required Skills for All ThoughtSpot Roles

Spotters are expected to demonstrate AI literacy and workflow integration to include to ability to:

• Comfortably and confidently integrate artificial intelligence into their daily workflow to increase productivity and quality.

• Hands-on experience to leverage AI tools (industry-leading LLMs) to increase productivity, automate routine tasks, and improve work quality.

• Speak to the experience of using AI for research, content creation, and document summarization while maintaining ownership of judgment and final decisions.

• Write effective prompts to get the most accurate and creative results from AI tools.

Spotters are expected to exemplify these key traits and AI Mindset:<