Executive Assistant & Office Manager

Who We Are:

Click Therapeutics, Inc., develops, validates, and commercializes software as prescription medical treatments for people with unmet medical needs. As a leading innovator of Digital Therapeutics™, Click delivers accessible, clinically proven, FDA-regulated prescription treatments to the smartphone in your hand. Click’s treatments are defined by a commitment to applying technical and scientific rigor and patient-centric design to the development process. This results in uniquely engaging experiences that achieve compelling clinical outcomes for patients seeking new treatment options. Click Therapeutics continuously expands and refines its platform with novel cognitive, behavioral and neuromodulatory mechanisms of action and advanced data-driven tools such as artificial intelligence and machine learning. The digital therapeutics under development on Click’s platform address diverse areas of therapeutic need, including indications in psychiatry, neurology, oncology, immunology, and cardiometabolic diseases. Consistently named a best place to work, Click fosters an inclusive, diverse workforce of innovators, clinicians, scientists, researchers, designers, technologists, engineers and more, united in a common mission to provide patients everywhere access to safe and effective prescription digital therapeutics. For more information, visit www.clicktherapeutics.com and connect with us on LinkedIn. 

Click Therapeutics is seeking a highly skilled and proactive Executive Assistant and Office Manager to join our dynamic People Team. This pivotal role will provide comprehensive, C-suite-level support to our Executive Committee, manage all aspects of office operations, and play a key part in the onboarding of our rapidly expanding team. As the face of our headquarters, you will be essential to ensuring the seamless and successful operation of every department.

This is a full-time, on-site position at our Tribeca, NYC headquarters, a central hub for the fast-growing digital health community. The hours are Monday through Friday, 9:00 AM to 6:00 PM EST.

Responsibilities:

Executive Support

• Calendar & Meeting Management: Serve as the primary point of contact for the Executive Committee, proactively managing complex calendars, and expertly coordinating and scheduling all internal and external meetings, appointments, and events.
• Meeting Preparation: Prepare executive-level presentations, reports, and other meeting materials. This includes conducting light research, compiling data, and ensuring all necessary documents are ready for distribution.
• Travel & Expense Coordination: Coordinate all travel arrangements for executives, including flights, hotels, and ground transportation. This also includes submitting and reconciling expense reports in a timely manner.
• Project Assistance: Provide administrative support on special projects and initiatives as needed by the Executive Committee.

Office Management

• First Point of Contact: Greet all visitors with a professional and welcoming demeanor, answer incoming calls, and serve as the main point of contact for all general inquiries, providing a positive first impression of Click Therapeutics.
• Office Operations: Oversee the day-to-day operations of the office, including managing a centralized reception desk, handling incoming and outgoing mail and deliveries, and ensuring all common areas are clean and organized.
• Vendor & Budget Management: Manage relationships and contracts with external vendors, including office suppliers and maintenance services. You will also coordinate with the Finance team to manage the office budget and ensure cost-effective solutions.
• Team Collaboration: Act as the go-to person for colleagues for all office-related needs, including seating arrangements, access control, and general amenities.
• Office Culture & Employee Experience: Take a proactive role in enhancing the overall employee experience. This includes managing the inventory of office snacks and refreshments, and implementing initiatives to improve the physical work environment and culture.
• Event Planning: Plan and execute various company-wide events, including both in-office gatherings and remote team-building activities, to foster a connected and collaborative culture.