Executive Assistant & Office Manager

Description

Hi, we’re Actabl.

Are you excited about a career in SaaS that has a direct effect on the hospitality industry? This might be the perfect opportunity for you! Our mission is to empower the people that power hospitality. We’re on a journey to provide better solutions for hotel companies as the world around us evolves and changes related to using technology, finding labor, and maximizing profits. We give hoteliers actionable insights to know what to do, the tools to do it, and the visibility to know it worked. We bring together powerful hospitality tech solutions to maximize profits for more than 10,000 properties in hospitality markets around the world.

Our Valued Behaviors

• Start with People: We are in the hospitality business and hospitality starts with people. This impacts both our being and our doing.
  • Being: We are responsible for building relationships, earning trust, and having fun. These things are fundamental to hospitality.
  • Doing: We will succeed if we start with great people working as one team. Empower others, speak the truth with care, and go together.
• Demand Integrity: Be trustworthy, be ethical, and be consistent whether someone is watching or not. Demand integrity of yourself and others to build the fabric of a high-integrity organization.
• Delight the Customer: We aim to delight our customers in the same way our customers aim to delight their guests. The question is not if completed a process or hit a metric, the question is whether or not the customer is delighted.
• Champion Innovation: We compete in the game of change and win through innovation. Think big and then think bigger when it comes to the innovation required to tackle the problems our customers face daily. 
• Make it Happen: We show up prepared, care about the details, and follow through. Don't get distracted. Don't stop at blockers. Don't make excuses. Find a way and drive until it is done.

Your Role - Come join Our Team!

In this role you will:

This position will play a pivotal role as both the Executive Assistant to the CEO, President/COO, and CFO, while ensuring the smooth day-to-day operation of our new downtown Denver office. 

Typical Functions:

Executive Assistant Duties:

• Provide administrative support to the CEO, President/COO, and CFO: manage calendars, schedule meetings, coordinate travel arrangements, and submit expense reports
• Attend certain meetings as needed; take and distribute detailed notes 
• Act as a point of contact between executives and internal/external stakeholders, maintaining confidentiality and demonstrating confidence, professionalism, and poise in private conversations, public engagements, and client-facing scenarios
• Proficiently handle complex scheduling and meeting coordination across multiple time zones
• Provide logistical and administrative support for executive and leadership offsites and visits to the Denver office, as needed

Office Management Duties:

• Oversee the day-to-day operations of the office to ensure a productive and well-organized environment
• Manage office supplies, kitchen stock, equipment, and vendor relationships to maintain a functional workspace
• Act as the primary point of contact for building management, maintenance, mailing, shipping, supply orders, and general office needs
• Serve as the first point of contact for visitors, ensuring a welcoming and professional experience
• Coordinate company events, meetings, team lunches, and celebrations, fostering a positive and inclusive office culture
• Implement and maintain office policies and procedures, ensuring compliance with company standards
• Coordinate with third parties as needed for IT related issues (i.e. computer issues, network issues, etc.)

Other Duties & Responsibilities:

• Assist with onboarding new employees, including workspace setup and administrative orientation
• Handle ad hoc administrative tasks and special projects as needed to support the team

Requirements

Ideal Skills, Experience, and Competencies:

• Proven experience as an Executive Assistant, Office Manager, or similar administrative role. Experience supporting C-Suite and Senior leadership is required.
• Exceptional organizational and multitasking abilities, with acute attention to detail.
• Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
• Excellent verbal and written communication skills.<