Executive Assistant (Mid Level)

Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will have proven experience managing complex travel arrangements, coordinating schedules, and handling confidential information with discretion. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate executive needs in a fast-paced environment.
This position has potential for hybrid flexibility after 6 months.

Responsibilities:

• Provide comprehensive administrative support to executives, including calendar management, meeting coordination, and correspondence
• Arrange and manage complex domestic and international travel, including flights, hotels, ground transportation, itineraries, and expense documentation
• Prepare detailed travel itineraries and proactively adjust plans to accommodate changes or disruptions
• Serve as a primary point of contact between executives and internal/external stakeholders
• Coordinate meetings, prepare agendas, take meeting notes, and track follow-up action items
• Handle confidential and sensitive information with professionalism and discretion
• Assist with expense reporting, invoicing, and reconciliation related to executive travel and business activities
• Support special projects and perform ad hoc administrative duties as assigned