Executive Assistant, Lead (Flexible)

Company Description

At Lakeshore, we create innovative learning materials and world-class guest experiences for teachers, parents and children. Since 1954, we’ve grown into a global community—with a thriving e-commerce business, multiple catalogs, 60+ retail stores, a peerless national sales force, plus international offices that support our preeminent supply chain division. But today we’re working better, smarter and faster than ever—and setting our sights even higher. We’re building an infrastructure designed for scalability, embracing data-driven decision-making and using technology to improve efficiency and ensure the best tools for the best work. Most importantly, we continue to invest in a diverse team of inquisitive top talent who fuel each other’s passions and curiosity, take risks, try new things, and believe that every new day brings opportunities for growth.

Job Description

In a time of unprecedented expansion, we are currently seeking an experienced and energetic Executive Assistant, Lead to support a senior member of our leadership team strategically and proactively while also leading and mentoring a talented team member. In this role, you will use your strong project-management abilities, sound judgment and outstanding organizational skills to anticipate needs, prioritize tasks, analyze data, strategize solutions and optimize day-to-day business operations. The ideal candidate is a capable self-starter who is resourceful in solving problems with minimal direction and thrives in a challenging yet fun environment. And we’re here to help you succeed—in 2022 Lakeshore earned its Great Place to Work® Certification™ and is proud to put its associates first. 

This is a hybrid on-site/remote position—working some of the time at our Carson, CA, headquarters and the remaining time from home. The location split will vary based on business needs. 

A day in the office looks like this: 

• Proactively maintaining and managing calendars in multiple time zones, including scheduling recurring meetings, prioritizing appropriately and using good judgment to handle complex scheduling and planning needs 
• Reviewing, categorizing and organizing business and personal correspondence; maintaining an orderly system for effective retrieval; ensuring timely responses 
• Serving as a trusted and professional point of contact for our esteemed C-suite executives; displaying confidentiality, discretion and exceptional interpersonal skills 
• Fostering collaboration and open communication among executives and other key business leaders; facilitating seamless information exchange and coordination 
• Providing guidance and direction to one team member; overseeing their performance and optimizing their efficiency  
• Fostering a collaborative and supportive environment to ensure the smooth execution of administrative and operational tasks 
• Overseeing administrative and operational needs to optimize efficiency and time management 
• Handling a wide variety of responsibilities and situations, including business communications, project follow-up, time and schedule management, and other team projects/tasks that arise 
• Fulfilling a project-management function and following up with executives on all open projects from conception through completion 
• Structuring, maintaining and prioritizing the executive’s to-do list, ensuring key tasks are managed efficiently 
• Running and analyzing reports; extracting valuable insights to support informed decision-making 

Qualifications

Got the skills and experience? Here’s what we’re looking for:

• Relevant university degree or equivalent 
• 10+ years of experience providing executive-level support 
• 3+ years of management experience 
• High degree of professionalism and a proactive mindset, anticipating and addressing potential challenges with efficiency 
• Ability to juggle multiple tasks/projects with superb accuracy 
• Top-notch attention to detail and professional discretion  
• Calmness under pressure, with ability to work under deadlines 
• Creative problem-solving skills 
• Excellent written and verbal communication skills 
• Proven proficiency with using productivity tools, calendar management systems and MS Office suite (Microsoft Excel, PowerPoint, Word, Outlook, Teams, etc.) 
• Ability to build relationships and solid people skills 
• Solid judgment and ability to read your audience 

Additional Information

And here’s our end of the bargain! 

• Salary: $80,000-$100,000 with an annual bonus of up to 15%
• Paid leave for new parents to support work/life balance and family bonding
• Excellent medical/dental and vision coverage—EPO, PPO and HSA
• 401(k) retirement plan with