Executive Assistant

About Us 

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.

About The Opportunity

We are looking for an Executive Assistant, based in New York, to support our VP, Head of Sales USC and the wider Sales team. The role will be varied and fast-paced, involving a number of administrative and clerical requirements. As the key connection between the Senior Management, their teams and the rest of the business, high attention to detail and the ability to effectively prioritize business requirements are integral to the success of this role. 

You will have an intuitive ability to identify and address the needs of senior managers and provide support in order to ensure that the company’s workflow runs smoothly. An ability to adapt to a number of office management technologies and handle high-volume, high-impact scheduling is essential.

In this role, you will:

• Coordinate the daily calendar of Head of Sales USC

• Plan appointments and events

• Create agendas for weekly Sales team all hands meetings and Sales Leadership meetings

• Make travel arrangements

• Respond promptly to managers’ queries

• Prioritize when all issues are “urgent”, assessing what matters and has the biggest impact on the business 

• Process expense reports and invoices

• Assist with editing and drafting internal communications

• All Hands and meeting deck creation and preparation 

• Act as the point of contact between executives and employees/clients

• Supporting with organizing offsites, team social events, and group activities for the local Sales team where needed

• Suggest more efficient ways to run the office and troubleshoot any malfunctions

• Exhibit exceptional critical thinking skills, being able to solve problems with practical judgment 

• Navigate a global, matrix-organization whilst maintaining positive, authentic relationships

• Be a self-starter, delivering what’s asked for before it’s asked 

About You

Does the below sound like you? If so, we’d love to hear from you!

• Experience working in a fast-based environment, preferably office management, hospitality or admin experience

• Executive Assistant experience is a plus

• Be a self-starter, delivering what’s asked for before it’s asked

• Highly adaptable and able to deal with ambiguity

• Comfortable working under pressure, time-sensitive, and rapidly evolving situations 

• Knowledge of office procedures

• Solid experience with office management systems, ERPs, and Google Suite

• Familiarity with online calendars and cloud systems

• Strong communication skills (via phone, email, and in-person)

• Experience exercising discretion and confidentiality with sensitive company information

• Excellent organizational skills with an ability to think proactively and prioritize work

• Educated to Degree level preferred

Base Pay: $25 – $33 per hour

Incentive Compensation: WeWork employees are eligible to participate in an incentive plan specific to their role. Your recruiter will detail what incentive plan is applicable to this specific role. WeWork incentive plans are subject to the terms of the applicable incentive compensation plan, which will be made available to you after commencing employment. WeWork reserves the right to amend its incentive plans, and nothing in this job requisition or any other document creates a right to a specific incentive plan payment.
 

Benefits: Full-time employees are eligible for comprehensive benefits (subject to the terms of applicable plans/policies/agreements, which will be made available to you after commencing empl