Executive Assistant

Get to know Okta

Okta is The World’s Identity Company. We free everyone to safely use any technology—anywhere, on any device or app. Our Workforce and Customer Identity Clouds enable secure yet flexible access, authentication, and automation that transforms how people move through the digital world, putting Identity at the heart of business security and growth. 

At Okta, we celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we’re looking for lifelong learners and people who can make us better with their unique experiences. 

Join our team! We’re building a world where Identity belongs to you.

Executive Assistant

The Executive Assistant will join the Workforce Identity Cloud (WIC) and support two VPs of Product and the VP of Design and Research with a wide range of administrative, logistical, and project-related duties. As an Executive Assistant, you play a crucial role in the business's success and we are looking for someone who has experience working cross-functionally with partners throughout the organization. This role is considered hybrid with the expectation to come into the San Francisco office 1-2 days per week and also be present for onsite and team events.

 

What you’ll be doing 

• Manage calendars from a daily, weekly and monthly perspective to maximize time effectiveness, and support our executives and their organizations be successful. 
• Coordinate All Hands meetings, including collecting and confirming the agendas, building slides, aligning presenters, and managing other meeting logistics.
• Drive special projects and events including team offsites.
• Own and help manage the rhythm of the business in close partnership with the leadership team. This includes ensuring meeting agendas match business priorities, taking notes and following up on action items. 
• Manage recurring communication routines to ensure teams stay aligned and engaged.
• Meet deadlines by maintaining an organized approach and knowing how to prioritize and coordinate multiple work activities in a fast-paced environment. 
• Identify opportunities to improve the ways that teams are working.
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness.
• Assist with travel planning and coordination as well as special events.
• Assist with organization communications to help ensure clarity and alignment
• Handle confidential information discreetly

 

What you’ll bring to the role

• A minimum of 5+ years work experience as an Executive Assistant supporting multiple remote leaders
• Excellent time management skills and attention to detail
• Experience with building presentations in Google slides
• Flexibility working independently or partnering with a variety of teams with flexibility to travel as needed (up to 10%).
• Proven ability to interact with senior team members, vendors and leaders
• Ability to be flexible in response to changing priorities and needs
• Experience with an arrangement of schedules and logistics, at times, across multiple time zones with expertise in productivity and collaboration tools such as Google Workspace, Slack and Zoom 

• • Ability to work on multiple projects, lead priorities and accurately set expectations
  • Strong communication, planning, organizational and analytical skills
  • Excellent verbal and written communication skills
  • Willing to learn or experience in the following areas is a bonus
    • Experience in running reports and exporting data into gSheets
    • Experience in project management

What you’ll need to be successful:

• Adaptable – has demonstrated flexibility in the face of change.
• Organized - has good time, space and task management skills.
• Proactive - has the ability to foresee problems and prevent them by taking action.

#LI-CM2

#LI-hybrid

 

Below is the annual base salary range for candidates located in California. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.   

The annual base salary range for this position for candidates located in the San Fra