Executive Assistant

Receives direction from Administrative Office Manager in partnership with the Chief Executive Officer, Chief Administrative Officer, and their direct reports. This includes all administrative leaders reporting to the Chief Executive Officer and Chief Administrative Officer, Vice Presidents and Executive Deans of Practice, Research and Education. 
 

The Executive Assistant provides thorough and professional administrative and coordination support as well as associated meetings, teams, and sub-committees as assigned. The Executive Assistant uses judgment and initiative to coordinate calendars, complete a variety of special projects, as well as prioritizing information. In doing so, the incumbent ensures that the executives maintain a high level of responsiveness to the organization, while maintaining maximum availability. The Executive Assistant works cooperatively with system-wide leadership and support staff, counterparts in outside healthcare and corporate organizations, and peers. 

*Individuals hired to this position are required to complete 2 years in this position before becoming eligible to transfer to other positions within Mayo Clinic.

**This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.
 

Requires high school diploma or equivalent.

 Five years previous work in a secretarial field, supporting senior leaders is preferred. Training in secretarial science, administrative assistant, or medical field preferred. 

A bachelor’s degree preferred.

Demonstrated knowledge of complex organizations, with an emphasis on health care environments is preferred. Requires excellent application of grammar, punctuation, and English usage. Must have computer experience and possess proficiency on technical office equipment and tools (Outlook, Word, Excel, PowerPoint, Teams, Zoom). Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously. Must demonstrate good decision-making and judgment as well as attention to detail and follow-through. Must be able to adapt to a rapidly changing environment. Must have demonstrated ability to manage extremely confidential information, and have the ability to demonstrate tact, diplomacy and a high level of professionalism. 

 

Why Mayo Clinic
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic. You’ll thrive in an environment that supports innovation, is committed to ending racism and supporting diversity, equity and inclusion, and provides the resources you need to succeed.