Executive Assistant

About the Company

At Torc, we have always believed that autonomous vehicle technology will transform how we travel, move freight, and do business.

A leader in autonomous driving since 2007, Torc has spent over a decade commercializing our solutions with experienced partners. Now a part of the Daimler family, we are focused solely on developing software for automated trucks to transform how the world moves freight.

Join us and catapult your career with the company that helped pioneer autonomous technology, and the first AV software company with the vision to partner directly with a truck manufacturer.

Meet The Team:

Provides executive and administrative support to the Chief Transformation Officer/Chief Legal Officer and other executives, and the broader Austin office. Serves as a key point of contact for internal and external communications and matters pertaining to the executive. Provides comprehensive administrative support and research for executives’ schedules, documents, correspondence, travel, meetings, financial reconciliations, outreach opportunities, mail, and maintains a professional executive office image. Manages complex administrative work requiring the use of independent judgment and initiative. Supports the company by maintaining site administrative operations and procedures; correspondence, mail, and shipping services; inventory and supplies and provide general support to callers and visitors; and managing calendars and scheduling appointments. Manages complex administrative work requiring the use of independent judgment and initiative.

What You’ll Do:

Executive Administration

• Proactively manages complex calendars and maintains appointment schedule by planning, scheduling, and arranging meetings, speaking engagements and travel (may include domestic and international); makes proactive adjustments to schedule to avoid conflicts and prioritize highest value activities.
• Ensures executives have needed travel arrangements, accommodations, itineraries, contact lists, administrative items, etc., for travel, business meetings, and electronic forums, etc. Anticipates executives’ needs in advance of travel, events, etc.
• Ensures executives have needed materials and supplies for productive meetings, including proactively soliciting or developing agendas and materials in partnership with the executive(s) and their leadership team(s).
• Arranges and handles all logistics for assigned meetings, retreats, events, and receiving internal & external corporate visitors in collaboration with the CTO/CLO or their leadership team members Administration teammates, and Marketing & Communications team. May be present as needed at these meetings.
• Serves in a “gateway” role where needed, providing smooth communications between CTO/CLO and other executive team members, and all employees or external contacts.
• Works closely with the CTO/CLO or their leadership team members to keep them well informed of upcoming commitments and responsibilities, following up appropriately. 
• Assists in maintaining executive budgets by organizing receipts, completing expense and mileage reports, preparing, and reconciling financial statements and expense reports as needed
• Prepares, evaluates, proofreads, and edits executive level emails, meeting agendas, documents, proposals, complex reports, and presentations with and/or on behalf of the CTO/CLO or their leadership team members.
• Conserves executives’ time by determining the priority of matters and redirecting lower priority matters to the CTO/CLO leadership team members or other staff to handle, or handle matters personally, as appropriate. One example would be reading, researching, summarizing, and routing correspondence under the direction of the CTO/CLO.
• Prioritizes conflicting needs and handles matters expeditiously.
• Demonstrates leadership and alignment with company values to maintain credibility, trust, and dependability.
• Assists in maintaining executive budgets, organizing receipts, completing expense and mileage reports, preparing, and reconciling financial statements and expense reports as needed
• Maintains highly confidential electronic and paper databases and filing systems.
• Uses discretion, tact, and diplomacy in interfacing with all levels of individuals, internally and externally.
• Serves as an ambassador and role model for executive-level initiatives and messaging, including the company’s purpose, vision, values, and culture.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.

Office Administration and Site Support