Executive Assistant

WHAT IS BOX?

Box is the world’s leading Content Cloud. We are trusted by more than 115K organizations around the world today, including nearly 70% of the Fortune 500 and leaders across deeply regulated industries (such as AstraZeneca, JLL, and Nationwide), to protect their data, fuel collaboration, and power critical workflows with secure, enterprise AI.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

Founded in 2005, Box is headquartered in Redwood City, CA, and we have offices across the United States, Europe, and Asia.

WHY BOX NEEDS YOU

We are hiring an Executive Assistant to support senior leaders in our Engineering org. Our ideal candidate will thrive in our innovative, fast-paced, and growing organization, expanding their skills and abilities in pace with the company. We're looking for someone who will succeed in the technical side of our business and help to cultivate connectivity across the department, driving efficiency, and bringing productivity to the next level.

We are looking for a passionate and highly driven individual to support Engineering to run our global engineering organization. The objective of this role is to resolve operational and administrative issues before they arise and strategically support your VPs and their team’s projects. The ideal candidate must be able to thrive in a fast-paced and ambiguous environment and possess a highly collaborative mindset. In order to be successful in this role, you need to have top-tier business judgment and top-notch organizational skills with insane attention to detail. In addition to this, you should have the mature leadership and communication skills to make an impact across a large, cross functional organization. This role lives at the heart of the engineering org, so knowledge of/interest in product and tech is a major plus. This role will also be a part of the Engineering and Business Operation Team (EBOS) to be an active member to drive cross-Engineering outcomes.

WHAT YOU'LL DO

• Understanding of the priorities and objectives of your leader and their teams

• Create organization-wide presentation materials

• Plan, coordinate, facilitate, and lead various meetings, functions, and events including quarterly retreats and team-building offsites

• Act as gatekeeper, time-advocate, and liaison for Executives

• Effectively handle multiple priorities for Executives’ time, applying strong decision-making skills in handling priority of requests, raising as necessary for resolution

• Handle dynamic calendar and schedule

• Lead team meetings, team calendars, and team Slack channels

• Support cross-functional alignment within the Box organization

• Act as a team point person: handle team requests, problem-solve, and assist with keeping the team on-track and organized

• Help create and maintain communication within the team and broader org

• Help drive recruitment and hiring in partnership with executive

• Be a culture-contributor: oversee department culture initiatives, track, highlight, and celebrate important team cultural/career moments

• Adapt to a fast-paced, constantly evolving environment

WHO YOU ARE

• Excitement to thrive in a dynamic environment, seeking to bring structure and clarity

• Strong verbal and written communication and interpersonal skills

• Professional comfort with Google Calendar, Coupa, Workday, and Concur

• Confident self-starter that can take a task and run with it with limited supervision from executive

• Able to anticipate problems and/or needs of your executive and proactively offer solutions and make recommendations

• High attention to detail and creative problem solver able to think outside the box

• Able to maintain high levels of confidentiality

• Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences

• Availability to perform job