Executive Assistant

Full-time, Remote, Exempt Position 

About Rewiring America 

Rewiring America is the leading electrification nonprofit, focused on electrifying our homes, businesses, and communities. We develop accessible, actionable data and tools, and build coalitions and partnerships to make going electric easier for households and communities. Rewiring America helps Americans save money, tackle nationwide emissions goals, improve health, and build the next generation of the clean energy workforce. We believe in an abundant, flourishing, climate-safe future, and know that, together, we can realize one.

Position Summary 

We are seeking an Executive Assistant to join our growing Organization and Scaling team. This position reports to the Chief of Staff / VP of Operations and Planning.  

In this newly created position, the Executive Assistant is principally responsible for supporting the administrative work of the Extended Leadership Team and managing the calendars, travel and expenses of the Co-Founder and the CoS / VP of Operations and Planning. The Executive Assistant will work closely with the Executive Administration Partner to ensure alignment between the CEO and the Extended Leadership Team. The Executive Assistant must have excellent communication and organization skills. 

What You’ll Do

• Calendar, Travel, and Expense Management:
• Provide sophisticated calendar, travel and meeting management for the Co-Founder and the CoS / VP of Operations and Planning.
• Prioritize a high volume of inquiries and requests and effectively troubleshoot conflicts; independently seek out information, apply initiative and make appropriate judgements and recommendations, delegate items and escalate as appropriate  to ensure smooth day-to-day engagements.
• Work closely with the Co-Founder and the CoS / VP of Operations and Planning to keep them well informed of upcoming commitments, responsibilities, and actions, following up appropriately.
• Anticipate the Co-Founder’s and the CoS / VP of Operations and Planning’s needs in advance of meetings/conferences/engagements and ensure briefing materials are received when needed. 
• Manage expenses for the Co-Founder and the CoS / VP of Operations and Planning.
• Provide backup/leave coverage for the Executive Administration Partner. 
• Support the scheduling of leadership team activities. 
• Extended Leadership Team Support:
• Support the Extended Leadership Team, helping with scheduling/meeting logistics to execute on business cadence.
• Lead and coordinate logistics for off-site events.
• Be the on-site point person for off-site events.
• Be the acting secretary for leadership meetings. 

Requirements

Who You Are

The successful candidate will be driven by a belief in and commitment to our values, vision, and mission and will demonstrate a passion for being an Executive Assistant by modeling exceptional care and integrity in all they do. This role will be a forward-facing role to the rest of the organization so the ideal candidate will have the presence and professionalism to interact with people of all levels in a confident manner. The selected candidate will also possess the following Core and Preferred qualifications and characteristics:  

Core 

• Service-Oriented Mindset: You maintain flexible hours to meet the needs of business. You’re also quick to adapt or pivot to changing priorities and demands. 
• Solution-Oriented Approach:  You have a problem solving mindset and you show commitment to providing excellent support to the Co-Founder, the CoS / VP of Operations and Planning, and the Extended Leadership Team by maintaining effective relationships.
• Exceptional organization and time-management skills: You have the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Learning-Oriented Attitude: Your tech-savvy nature will streamline administrative tasks, allowing you to leverage digital tools for better time management and communication.
• Discretion and confidentiality: Ability to manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company. 
• Strong communicator: You have the ability to interact effectively, both verbally and in writing, with teams at all levels of the organization.
• Detail oriented: Nothing gets past you, you have a high level of accuracy in work output and attention to detail.
• Autonomous: you work well independently and enjoy working as a part of the team when necessary.
• Proficiency with the Google ecosystem

Preferred 

• Content knowledge or interest in climat