The Executive Assistant will provide administrative and operational support for a group of Investment Platform professionals.  The ideal candidate will possess strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation, persistence, mature judgment, diplomacy, and discretion. They will be a team player with a strong work ethic and the capacity to prioritize in a deadline-driven environment while representing senior firm leadership with multiple internal and external constituencies.   

RESPONSIBILITIES  

The Executive Assistant will manage the overall daily support needs of the team, including:   

• Manage complex and proactive calendar scheduling across multiple time zones for a global team.  

• Coordinate logistics for internal and external meetings, offsites, and events 

• Preparation and submission of expense reports, ensuring they are completed accurately and submitted in a timely manner. 

• Arrange domestic and international travel, including itineraries and accommodations. 

• Conduct research and generate various reports using internal and external information systems. 

• Provide cross-coverage and backup support to other Assistants and related leadership groups. 

• Assist with ad hoc projects as needed, supporting both the immediate team and broader firm leadership.

QUALIFICATIONS 

• Minimum of 3 years’ experience within an administrative role in asset management 

• Demonstrate advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, and PowerPoint) and a willingness to learn new technologies to enhance efficiency 

• Experience logging meetings with CorpAxe a plus 

• Outstanding interpersonal and communication skills, plus high level of reliability, professionalism, and discretion 

• Strong service orientation and proactive problem-solving skills 

• Excellent organizational, multi-tasking, and prioritization abilities  

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