Executive Assistant

ABOUT BERLINROSEN

BerlinRosen is a fast-growing, full-service communications firm with more than 300 communications and campaign strategists in New York, Washington, D.C. and Los Angeles. Since its founding in 2005, BerlinRosen has powerfully expanded its presence in corporate, social impact/ESG, nonprofit, entertainment, media, racial justice, healthcare, hospitality, real estate, architecture, design, urbanism, land use, lifestyle, technology, issue advocacy and workers’ rights communications. We have received more than 50 awards and recognitions, including being the only agency to be named #1 on Observer’s PR Power List for three consecutive years, PRNews’ Large PR Agency of the Year (2023; 2021), PR News’ Digital Firm of the Year (2023) and 5/5 Stars on Forbes’ latest Best PR Agencies in America list. 

Beginning in 2022, we’ve established partnerships with Onward, Derris, M18, Glen Echo Group, Inkhouse and Message Lab further integrating our agency and communications network while expanding our reach in DEI consulting and the consumer, lifestyle, real estate, hospitality and technology sectors.

From leading technological innovators, to institutions that help our cities thrive, to nonprofits and leaders at the forefront of the most pressing progressive causes of our time; we take a message-first, results-focused approach to communications challenges, delivering high impact media, digital strategy and advertising to our clients. 

People of color, people with disabilities and women are strongly encouraged to apply. BerlinRosen is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.

 

ABOUT THIS ROLE

BerlinRosen is seeking an Executive Assistant who will provide administrative support to two senior executives, one of the BerlinRosen principals and one of the Managing Directors. This person will be responsible for managing scheduling, travel arrangements, meeting logistics and providing general administrative and project support. They will also lead special projects, and provide administrative and logistical support for select practice and firm initiatives, functioning as part of the firm’s Operations team. 

This individual is someone who works well with a team and also independently; has exemplary organizational skills with excellent attention to detail, the ability to multi-task and respond to rapidly changing priorities; and has superior interpersonal skills, high self-awareness and sound judgment. They thrive in a fast-paced environment and work well with tight deadlines; some evening and weekend work is required. 

This person is also a can-do self-starter with a passion for teambuilding and company culture. They enjoy thinking of ways to improve processes and make sure their executives and teams have a great work experience. They are excited to throw themselves into planning events, helping manage the team mentorship program, working with the operations team on special projects and more.

Role location: This role is based in our New York, N.Y. office in-person four to five days per week.

 

ACCOUNTABILITIES AND QUALIFICATIONS

As an Executive Assistant, you will…

Provide high level administrative and operational support 

• Manage complex calendars including coordinating scheduling and logistics for internal and external meetings
• Arrange travel, including flights, lodging and transportation
• Manage the executives’ and your own expenses
• Assist with preparation and organization of meeting agendas
• Anticipate, respond to and prepare for upcoming meetings and events including drafting correspondences, creating research briefings and preparing meeting materials
• Create and manage purchase orders for vendo