Executive Assistant

Lake Port Square is an upscale Senior Living community located on the shores of Lake Harris on a 78-acre nature preserve. We offer a wide variety of beautifully appointed residential options, a wealth of exceptional services and amenities, and a full calendar of fun, engaging activities. Lake Port Square is conveniently located just an hour away from the airports, shopping, attractions and theme parks of Orlando. Lake County is home to many nature trails. lake activities and the best parks in Central Florida.

As a life care community, Lake Port Square makes aging in place simple. Residents are able to seamlessly transition from independent living to assisted living, and skilled nursing care, as their healthcare needs change.

Why come work for Lake Port Square?

• We provide a fun workplace culture with many campus-wide events
• Increased wages and shift differentials
• Paid Training
• Career Advancement Opportunities
• Excellent staffing ratios
• Benefits for Full and Part Time employees

The Executive Assistant provides administrative support to the Executive Director, as well as additional support to their respective departments as required.

ESSENTIAL JOB DUTIES:

1. Assembles regular written, verbal, and virtual correspondence to residents and associates on behalf of administration and as directed by supervisors.

2. Performs secretarial duties and administrative support tasks for key executives: drafts and types letters, memos, newsletters, and documents; transcribes dictated correspondence and meeting minutes.

3. Maintains calendars and schedules; schedules appointments and coordinates the scheduling of events or meetings; makes travel arrangements.

4. Administers multiple projects and provides project management as requested by supervisor. Directs and coordinates activities of internal and external personnel to ensure projects progress as scheduled and within prescribed budget.

5. Performs public relations duties: answers phones and delivers messages, has significant contact with internal and external professionals and other key contacts, writes and submits press releases.

6. Manages the creation and set-up of presentation materials for the executive group and other key contacts.

7. Develops and maintains organizational systems for records.

8. Greets residents, clients and visitors and informs necessary parties.

9. Maintains resident confidentiality

OTHER JOB DUTIES:

1. Maintains consistent presence with residents, associates and guests entering and exiting Executive Offices.

2. Delegates tasks and initiatives to concierge, security and administrative support associates as needed.

3. Administrative and strategic support for sales and marketing department on behalf of administration as needed.

4. Performs specific work duties and responsibilities as assigned by supervisor.

QUALIFICATIONS:

1. High School education, Associates degree preferred.

2. Strong written and verbal communication, critical thinking skills.

3. Must have 3-5 years experience in administrative or executive support role.

What We Offer:

• Work today, get paid tomorrow with DailyPay!
• Benefits for full and part time staff, including health, dental, vision, 401k and more!
• Fun, caring, inclusive work environment!

#non-clinical

EEO Employer

https://info.flclearinghouse.com