Executive Assistant

Job Requirements

Why work for us?
Alkegen is a specialty materials leader serving mission-critical systems that the world is focused on for the future, including: battery technologies, electric vehicles, filtration media, and specialty insulation materials that enable customers to reduce fossil fuel consumption, save energy, and live greener. We help people breathe easier, live greener, and go further than ever before.

Our experience speaks for itself. We are a vertically integrated manufacturer with the global reach and talent to solve your most demanding applications. With 60 manufacturing facilities and 9,000+ highly skilled employees located around the world, we can solve any challenge.

Key Responsibilities:

Executive Support 

• Provide proactive, high-level administrative support to several executives, including calendar management, meeting coordination, and travel arrangements 

• Prepare and edit correspondence, presentations, reports, and briefing materials 

• Act as a trusted liaison between executives and internal/external stakeholders 

• Prioritize and manage competing demands, ensuring deadlines are met 

• Handle confidential and sensitive information with discretion and professionalism 

Office Management & Leadership 

• Oversee the daily operations of an office supporting approximately 25+ employees 

• Serve as the primary point of contact for office-related needs, policies, and procedures 

• Coordinate office logistics including space planning, supplies, equipment, and vendor relationships 

• Support onboarding and offboarding processes in partnership with HR 

• Help foster a positive, efficient, and inclusive office culture 

Coordination & Process Improvement 

• Plan and coordinate meetings, offsites, and events (both in-person and virtual) 

• Establish and maintain administrative systems and processes to improve efficiency 

• Track action items and follow up on deliverables across leadership and team initiatives 

• Identify opportunities to streamline operations and enhance executive productivity 

Required Qualifications 

• Bachelor’s degree or equivalent professional experience 

• 4–8+ years of experience supporting senior-level executives 

• Proven ability to manage office operations or team coordination 

• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) 

• Excellent written and verbal communication skills 

Preferred Qualifications 

• Prior experience overseeing an office or serving in an EA/Office Manager hybrid role 

• Strong project management or coordination experience 

• Experience supporting multiple executives simultaneously  

Key Competencies 

• Exceptional organization and time-management skills 

• High level of discretion and professional judgment 

• Strong interpersonal skills and executive presence 

• Ability to anticipate