Executive Assistant

Custom Ink is so much more than a t-shirt company. We’re a team of creative individuals who empower our customers to create the perfect custom apparel for their groups through an innovative and easy-to-use website and at multiple store locations throughout the country. We are also committed to community, empathy, diversity, and equity. Our end goal is for all Inkers to feel a deep sense of belonging.

We are always looking for great people to join our team, and with locations and stores opening across the country, there are new opportunities all the time. Headquartered in Fairfax, Virginia with offices in Dallas, Texas; and Prague, Czech Republic, with 500+ team members across the world. We have both location-focused and work-from-home jobs.

Overview:

• Workstyle: Hybrid (Remote with periodic onsite meetings) Physical residence is in the Washington DC Metro Area.

• Reports to: Senior Manager, Administrative Services

• Travel Expectations: Minimal travel; will be determined by business needs and may include occasional trips for key meetings, collaboration opportunities, or area-connected events.

• Physical Requirements/Demands: 

  • Occasional onsite meetings and offsite events may require standing for extended periods, moving between locations, and lifting or transporting materials weighing up to 25–35 pounds, with or without reasonable accommodation.

• Application Period Disclosure:

  • We are accepting applications for this role on a rolling basis and will continue to do so until the position is filled. We encourage interested candidates to apply as soon as possible for full consideration.

What we’re looking for:

• 5+ years of experience in executive-level support, preferably in a fast-paced environment.

• Exceptional organizational and time management skills, with a proactive approach to problem-solving.

• Outstanding verbal and written communication abilities, with strong attention to detail.

• High emotional intelligence and professionalism in handling sensitive information.

• Proficiency in Microsoft Office, Google Workspace, and scheduling software (e.g., Outlook, Zoom, Slack), and AI utilization. 

• Ability to multitask, prioritize, and manage competing demands with discretion and confidentiality.

What you’ll do:

As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of executive-level priorities and functions. Your responsibilities will include:

• Managing calendars and scheduling meetings for senior leaders, including coordinating complex and dynamic schedules.

• Preparing meeting agendas, capturing action items, and ensuring timely follow-up on deliverables.

• Drafting correspondence, creating presentations, and handling sensitive communications on behalf of leadership.

• Facilitating seamless travel arrangements, including itineraries, accommodations, and expense reports.

• Supporting organizational priorities by assisting with special projects, team events, and process improvements.

• Serving as a liaison between the executive team and other internal or external stakeholders.

• Own full lifecycle planning and execution of leadership off-sites, from venue sourcing and contract coordination through communications, onsite facilitation support, and post-event wrap-up.

• Anticipating the needs of executives and addressing operational issues proactively.

How you’ll be measured:

• Timeliness and accuracy of scheduling, correspondence, and deliverables.

• Positive feedback from executives and other stakeholders regarding your support.

• Ability to anticipate needs and resolve issues before escalation.

• Maintenance of a high level of confidentiality and professionalism.

• Effective execution of projects and initiatives assigned by leadership

• Agility in aligning support to evolving business priorities and proactively driving critical enablement for leadership.

How you’ll make a difference:

As an Executive Assistant, your work is instrumental in enabling senior leaders to focus on strategic priorities whi