Executive Assistant

Overview

Located in the heart of the community of Washington Heights in Northern Manhattan is a 705-bed rehabilitation and nursing care facility with a mission to provide quality care through diverse programs and services designed to support health and independence to individuals needing short-stay or long term inpatient care.

Why work for MJHS?

When you work with us you will receive comprehensive and affordable health and financial benefits, in addition to generous paid vacation, personal and holiday time that you won't find at our competitors. Do you receive a paid day off for your birthday now? No?  You will here!  You will also receive the training, tuition assistance and career development you desire to help you achieve your career goals.  You take care of our patients, residents and health plan members, and we will take care of the rest!

 

Benefits include:

Student Loan Assistance Tuition Reimbursement

FREE Online RN to BSN and MSN degree programs!

Tuition Reimbursement for all full and part-time staff

Generous paid time off

Affordable medical, dental and vision coverage for employee and family members

Two retirement plans! 403(b) AND Employer Paid Pension

Flexible spending

And MORE!

 

MJHS companies are qualified employers under the Federal Government’s Paid Student Loan Forgiveness Program (PSLF)

Responsibilities

Receives and screens incoming calls and correspondence and responds independently when possible and appropriate.  Represents the office of Administration in a professional manner both orally and in writing.

 

Manages calendars and independently schedules appointments and meetings.

 

Establishes and maintains documents and records in an appropriate filing system, including electronic files. 

 

Manages petty cash distribution, processes invoices for payments and prepares check requests.

 

Coordinates and organizes meetings. Prepares and distributes materials, books meeting rooms and coordinates conference calls and Teams Meetings.

 

Prepares and maintains all documents and binders required for all regulatory surveys.

 

Conducts audits of departmental data submission to ensure integrity and accuracy

 

Leads facility administrative staff for the completion of special projects

 

Coordinates planning of high-profile special events, programs, or conferences by securing appropriate arrangements (e.g. invitations, caterers, location) through the use of established vendors and venues. 

 

Maintains time and attendance records for all Administration Leadership and their Direct Reports.           

 

Schedules and confirms all travel arrangements including transportation, lodging and food for the CFO and members of the Finance management team.

 

Monitors and orders office supplies

 

Prepares monthly reports as needed.

Qualifications

HS Diploma required; Associates Degree Preferred

Minimum 3 years of administrative Assistant experience supporting executive

Experience in a healthcare is preferred. Working knowledge of healthcare surveys strongly preferred.

Min

USD $68,838.31/Yr.

Max

USD $82,605.97/Yr.