Jobs and Careers
MA
Executive Assistant
Marcus & MillichapUnited StatesRemotefull_timeVerifiedPosted 13 Feb 2026
💰 $80,000/yr($62,000/yr – $80,000/yr)
About the role
This role provides high‑level operational and administrative support to a senior agent, including managing their inbox, coordinating complex scheduling, preparing documents and briefings, tracking tasks and follow‑ups, and supporting business activities such as listings, CRM updates, investor communications, and document organization. The position requires strong communication skills, attention to detail, and the ability to handle confidential information while keeping projects and priorities moving forward.
The base salary range for this role is $31.00 – $40.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
The base salary range for this role is $31.00 – $40.00 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
Responsibilities
- Own and manage the senior agent's email inbox daily
- Sort, triage, prioritize, and respond to emails on behalf of the senior agent
- Create and maintain clear inbox systems, folders, rules, and workflows
- Ensure no critical emails, deadlines, or follow-ups are missed
- Manage complex scheduling across internal team members, investors, lenders, attorneys, and external partners
- Proactively resolve conflicts and protect deep work time
- Schedule meetings without requiring senior agent's involvement whenever possible
- Prepare documents, summaries, and briefing notes
- Track tasks, follow-ups, and action items
- Coordinate with internal team members to move projects forward
- Handle sensitive information with complete confidentiality
- Assist with new listings and preparing them to go to market, update CRM, investor communications, and internal systems
- Document review and organization
- Support travel planning and logistics when required
May perform other duties as assigned.
Qualifications
- Prior experience in commercial real estate, finance, private equity, or professional services
- Experience supporting entrepreneurs or founders
- Familiarity with CRMs, Microsoft Outlook, Microsoft Office suite, and task management tools
- Experience working remotely with distributed teams
- Proven experience managing an email inbox
- Demonstrated ability to act as a gatekeeper and decision filter
- Exceptional attention to detail and accuracy
- Ability to work fast, prioritize effectively, and stay organized under pressure
- Strong written and verbal communication skills
- High level of discretion, professionalism, and confidentiality
- Self-starter who does not require constant direction
Benefits
- Health, dental, and vision insurance
- Paid time off and paid holidays
- 401(k) retirement plan with employer matching contributions
- Life and disability insurance
- Employee Assistance Program (EAP) and wellness resources
Benefits eligibility, coverage, and employer contributions may vary based on position, employment status (full-time or part-time), location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.
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