Executive Assistant

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.

We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

We are currently seeking an experienced Executive Assistant to provide comprehensive executive support services with a high degree of confidentiality, discretion and judgment to the Chief Operating Officer, Global Head of Treasury, and key members of the leadership team.

What you will be working on:

• Ensure meetings are well organized and effective: coordinate agenda items; synthesize, prepare, and distribute relevant documentation ahead of meeting; compile notes and proactively following up with meeting contacts
• Anticipate issues and initiate appropriate action to ensure the most effective use of the executives’ time
• Coordinate offsite meetings (and associated travel) with key external stakeholders
• Draft executive communications and help prepare presentations
• Maintain records of incoming and outgoing correspondence and materials and address other day-to-day administrative needs: filing, invoices, expense preparation, bills, tax documents, etc.
• Maintain professional calendar and communicate adjustments/changes on a regular basis
• Team event planning for executives and other senior leaders
• Ad hoc project support as requested
• Minimal personal support may be requested

You will feel right at home if:

• You are proactive, open-minded, collaborative, detail-oriented, highly organized and can effectively prioritize and manage competing tasks and requests for two or more senior leaders
• You pride yourself on your tact and diplomacy, with your ability to use discretion, strong judgement and maintain confidentiality
• You have strong communication skills and experience communicating at all levels of the organization, particularly with senior executives
• You are an exemplary representative of the leaders you are supporting
• You are known for being hard-working, persistent and determined. You love helping others stay organized and being a "right hand"
• You are able to develop a strong understanding of the business and will use this to help prioritize tasks and requests and initiate appropriate actions to ensure an effective use of the executives’ time
• You like to ‘problem solve’ and welcome developing solutions to different problems that might arise
• You are able to collaborate with others, including Executive Assistants for other DRW leaders
• You are able to manage personal administrative tasks as required by the executives to ensure they are able to focus on important tasks at hand

Requirements

• Bachelor’s Degree
• Minimum of 7 years of experience in an executive support function (previous c-suite experience preferred)
• Expertise in Microsoft products including Outlook, Word, Excel, PowerPoint, and SharePoint
• Previous experience leveraging travel and expense systems, SAP Concur and Navan preferred
• Strong interpersonal and diplomacy skills with a high comfort level in dealing with senior management, directors and individuals at all levels, including external vendors
• Demonstrated ability to communicate ideas orally and in writing, including strong writing and editing skills
• Exceptionally strong organizational skills with a demonstrated ability to deliver results in a fast-paced environment
• Ability to set priorities, handle multiple tasks, and meet deadlines
• Flexible and adaptable to rapidly changing priorities
• Ability to work independently, multi-task, be proactive and initiate action confidently with minimal supervision
• Ability to manage work and projects with a high level of accuracy and attention to detail
• High level of professionalism, good judgment and discretion in dealing with confidential situations
• Analytical, research, problem sol