Executive Assistant

Grammarly is excited to offer a remote-first hybrid working model. Team members work primarily remotely in the United States, Canada, Ukraine, Germany, or Poland. Certain roles have specific location requirements to facilitate collaboration at a particular Grammarly hub.

All roles have an in-person component: Conditions permitting, teams meet 2–4 weeks every quarter at one of Grammarly’s hubs in San Francisco, Kyiv, New York, Vancouver, and Berlin, or in a workspace in Kraków. This flexible approach gives team members the best of both worlds: plenty of focus time along with in-person collaboration that fosters trust and unlocks creativity.

Grammarly team members in this role will collaborate in person 3-4 weeks per quarter, traveling if necessary to different hubs. They are required to live within a commutable distance of their home hub of San Francisco. Grammarly may provide relocation assistance. 

The opportunity

Grammarly is the world’s leading AI writing assistance company trusted by over 30 million people and 70,000 professional teams every day. From instantly creating a first draft to perfecting every message, Grammarly’s product offerings help people at 96% of the Fortune 500 get their point across—and get results. Grammarly has been profitable for over a decade because we’ve stayed true to our values and built an enterprise-grade product that’s secure, reliable, and helps people do their best work—without selling their data. We’re proud to be one of Inc.’s best workplaces, a Glassdoor Best Place to Work, one of TIME’s 100 Most Influential Companies, and one of Fast Company’s Most Innovative Companies in AI.

To achieve our ambitious goals, we’re looking for an Executive Assistant to join our San Francisco hub. This person will support two to three members of our Operating team. They must be located near our San Francisco hub and are expected to be available in person as needed, including during in-person weeks, which occur 3-4 weeks per quarter. 

Your impact

As an Executive Assistant, your primary responsibilities will involve supporting two to three members of our Operating team. You will support the Operating team as directed to ensure that company goals and objectives are met, and operations are running efficiently.

As an Executive Assistant, you will:

• Cover a number of administrative tasks, including managing calendars, scheduling travel, greeting candidates, and planning events for the teams you support.
• Manage communication between the operating and Grammarly team members, liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
• Find opportunities to give the senior executives leverage by identifying areas of highest impact and acting as a gatekeeper of their time.
• Support the executives by preparing materials including slides and documents in preparation for meetings.

We’re looking for someone who

• Embodies our EAGER values—is ethical, adaptable, gritty, empathetic, and remarkable.
• Is inspired by our MOVE principles, which are the blueprint for how things get done at Grammarly: move fast and learn faster, obsess about creating customer value, value impact over activity, and embrace healthy disagreement rooted in trust.
• Is able to collaborate in person at our San Francisco hub as needed, including during in-person weeks, which occur 3-4 weeks per quarter.
• Has experience working with senior executives in a fast-paced, high-growth environment.
• Is highly efficient, has strong attention to detail, is skilled at multitasking and time management, and takes ownership of their mistakes.
• Is proactive in finding opportunities to add more value to those they support.
• Feels passionate about connecting with people and building effective, trusting relationships with team members.
• Can be trusted with sensitive information and operates with a high degree of integrity.
• Can spot inefficiencies, improve processes, and drive projects/programs to improve the effectiveness of senior executives. 
• Thrives in a startup culture and comfortable wearing multiple hats.
• Is skilled at culture-building and event planning.
• Has excellent skills in written and spoken English.

Support for you, professionally and personally

• Professional growth: We believe that autonomy and trust are k