Executive Assistant

how you will make an impact:

Executive & Administrative Support

• Manage day-to-day calendars, appointments, and priorities for the CPO, CMO, and CTO
• Proactively schedule meetings, prepare agendas, and ensure leaders are equipped with necessary materials
• Monitor and organize emails, calls, approvals, and key communications as appropriate
• Book complex travel arrangements and manage detailed itineraries
• Support expense reporting, procurement, and budget tracking where applicable
• Act as a liaison between the executives and their direct reports, key partners, and internal stakeholders
• Handle confidential information with professionalism and care

Calendar & Time Management

• Serve as gatekeeper and time strategist—build in breaks, prep time, and prioritize high-impact meetings
• Schedule key cross-functional meetings with internal teams and external partners across time zones
• Coordinate logistics for all in-person and virtual engagements including A/V, catering, and briefing materials
• Track and manage upcoming deadlines, key business initiatives, and time-sensitive deliverables
• Confidently make adjustments to schedules and help leaders stay ahead of their commitments

Project & Event Coordination

• Assist in planning and executing leadership summits, town halls, offsites, and team-building events
• Support preparation of presentations and reports for internal and external meetings
• Collaborate with HR and other departments on people and culture initiatives such as workshops and team onboarding

Support to Sr. EA & Office Operations

• Serve as the “right hand” to the Senior EA to the CEO of Commerce, providing back-up support as needed
• Step in to support broader office needs, including vendor coordination, guest logistics, and facility-related tasks
• Help maintain an efficient, high-functioning executive office environment

 

what you bring to the team:

Experience:

• 10 years related professional experience
• Minimum 5 years in an Executive Assistant or high-level administrative role, ideally supporting multiple senior leaders

Skills:

• Mastery of calendar and travel management
• Excellent written and verbal communication
• Generally tech saavy
• Strong proficiency in Microsoft Office and Google Workspace tools
• Experience with Zoom webinars is a plus
• Sharp attention to detail and strong judgment
• Ability to work independently and prioritize with minimal guidance

Mindset:

• Discreet, dependable, and emotionally intelligent
• Resourceful, solutions-oriented, and always one step ahead
• Calm under pressure and adaptable to fast-changing needs

At Fanatics, we value transparency and honesty. If you don’t meet every single requirement, that’s okay – we still want to hear from you! We believe in the power of diverse experiences and talents. If you’re excited about the role and confident that you can contribute, don’t hesitate to apply. We’re genuinely interested in how your unique skills and perspective can help us build something amazing together.

Where You’ll Work and What’s required:

• Based in our San Mateo, CA office (4 to 5 days per week)
• Ability to travel up to 15% of the time
• Extended hours and on-call support may be required

What’s in it for you:

Culture: Join a team where you're surrounded by top-tier talent, driven by a shared passion to relentlessly enhance the fan experience. With a focus on collaboration, support, and continuous development, you’ll be empowered to help shape a our culture that celebrates both individual and team successes. 

Benefits: We provide a wide range of health, financial, legal, and development assistance, including wellness programs with fitness and weight management partners, paid maternity paternity leave, and infertility treatment.