Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

 

IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it.

 

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Job Title:

Executive Assistant

 

Department:

Physical Plant

 

College/Division:

General University

 

Primary Job Posting Location:

Macon, GA 31207

Additional Job Posting Locations:

(Other locations that this position could be based)

Job Details:

Mercer University is searching for an Executive Assistant for the Physical Plant on the Macon, Georgia campus.

 

Responsibilities:

The Executive Assistant will serve as a professional office manager assistant, performing accounting operations, record keeping, and budget planning operations.  This position will assist in maintenance scheduling, project scheduling and input of project data. The Executive Assistant will perform facility management assistance for the repair, upgrade and expansion of University facilities, while ensuring record keeping complies with complex health, fire, safety and environmental laws, codes, and standards. This position will provide back up data entry for work order repair and maintenance requests for facilities and equipment. The Executive Assistant will supervise internal support staff and student workers and provide limited facility management oversight of contractors. This position will work with direct supervision from the Associate VP for Facilities, and in some cases will act independently. This position will also perform work under direct supervision of the Director of Finance and Administration to support/office management duties, project budget management and maintenance budget management for the Facilities department.  Performs these and other duties as assigned by management.

Duties include:

• Work with the Director of Administration and Finance for Physical Plant to process and pay bills, pay requisitions, contractor pay applications, etc.  Incumbent will also provide accounting assistance and budgeting assistance.

• Ensures record keeping for compliance with city, county, state, health, safety, and environmental policies and regulations.

• Facilities Support Management (Serves as office manager and supervises support staff and student workers).

• Interacts with the Associate VP for Facilities and the Senior Director of Facilities on limited construction projects.

• Provides a proactive approach in identifying the needs of campus facilities and grounds.

Qualifications:

A bachelor's degree and one year of administrative support experience is required. In lieu of a degree, an equivalent combination of education and experience will be considered.

Knowledge/Skills/Abilities:

• Knowledge of word and data processing programs, preferably Microsoft Office, to prepare reports and other correspondence.

• Knowledge of basic accounting.

• Excellent verbal and written communication skills to perform requirements of the position.

• Strong organizational skills for proficiency in office management and recordkeeping.

• Demonstrates attention to detail. 

• Possesses good customer service, which is essential to job success.

• Working knowledge of spreadsheets desired (Excel preferred).

 

Background Check Contingences:

- Criminal History Check

Document Attachments:

- Resume

- Cover Letter

- List of three professional references with