Executive Assistant

About April Parker Foundation

The April Parker Foundation (APF) is a 501(c)(3) nonprofit organization committed to uplifting underserved communities by providing culturally relevant, supportive services. We believe in empowering individuals, families, and small businesses to create stronger, more stable communities. Through a variety of cultural programs and educational workshops, we promote security, stability, and well-being for those who need it most.

Working at the April Parker Foundation offers a dynamic, mission-driven environment where your work contributes directly to community transformation. Join our team and be part of a compassionate movement for equity and impact.

Position Summary

The Executive Assistant will provide high-level administrative support to the Executive Director, ensuring the efficient operation of the foundation. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a mission-driven environment.

Key Responsibilities

• Administrative Support
• • Manage the Executive Director’s phone calls, calendar, appointments, and travel arrangements.
  • Draft, proofread, and manage correspondence, reports, and presentations.
  • Coordinate and prepare materials for meetings, including board meetings.
  • Handle confidential information with integrity and discretion.
• Meeting & Event Coordination
• • Schedule and organize internal and external meetings.
  • Take and distribute meeting minutes, track follow-up actions.
  • Assist with event planning, logistics, and donor engagements as needed.
• Communication & Liaison
• • Serve as a point of contact between the Executive Director and staff, board members, partners, and donors.
  • Maintain effective communication and ensure timely follow-up on key issues.
• Project Management
• • Support cross-functional initiatives and ensure deadlines are met.
  • Conduct research and compile data to support strategic decision-making.
• Operational Support
• • Maintain records and filing systems (digital and physical).
  • Assist with special projects and tasks as assigned by leadership.
  • Coordinate with finance, development, and program teams when needed.
• Other duties as assigned.

Qualifications

• Bachelor's degree or equivalent work experience preferred.
• Minimum of 3–5 years of experience in an executive or administrative assistant role, preferably in the non-profit sector.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (e.g., Teams).
• Excellent written and verbal communication skills.
• Ability to handle sensitive matters with tact and discretion.
• Demonstrated organizational and problem-solving abilities.
• Commitment to the mission and values of the foundation.

Core Values

At the April Parker Foundation, we are committed to the following core values:

• Diversity & Inclusion: Upholding the dignity of every human being and respecting every person's right to access the help they need to thrive.
• Accountability: Taking full ownership of our individual actions and responses, regardless of the actions or behavior of others.
• Commitment: Going above and beyond for the people we serve, putting their needs first, and serving to the best of our abilities as a team.
• Empowerment: Believing anyone can realize their dreams when they are imbued with th