Executive Assistant

Company Description

Sandisk understands how people and businesses consume data and we relentlessly innovate to deliver solutions that enable today’s needs and tomorrow’s next big ideas. With a rich history of groundbreaking innovations in Flash and advanced memory technologies, our solutions have become the beating heart of the digital world we’re living in and that we have the power to shape.

Sandisk meets people and businesses at the intersection of their aspirations and the moment, enabling them to keep moving and pushing possibility forward. We do this through the balance of our powerhouse manufacturing capabilities and our industry-leading portfolio of products that are recognized globally for innovation, performance and quality.

Sandisk has two facilities recognized by the World Economic Forum as part of the Global Lighthouse Network for advanced 4IR innovations. These facilities were also recognized as Sustainability Lighthouses for breakthroughs in efficient operations. With our global reach, we ensure the global supply chain has access to the Flash memory it needs to keep our world moving forward.

Job Description

We are seeking a seasoned Executive Assistant to partner with the Senior Vice President, Product Marketing. In this role, you will be a trusted advisor who works with the highest level of discretion and confidentiality, understanding the priorities of the SVP while balancing relationships across various functional and business teams. You will partner closely with the SVP’s key business leaders to optimize workflows, communication, and partnerships across the global team. You will also participate in special projects and initiatives for the SVP. This position is a core member of Sandisk’s administrative team and will hold an influential role with the administrative support teams within the Product Marketing organization and across the company.

The ideal candidate describes themselves as a strategic business partner and is driven, focused, organized, and innovative. We’re seeking someone who is flexible and thrives in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking, and attention to detail are equally meaningful in this role. A positive attitude and a team player mindset are a must!

Essential Duties and Responsibilities:

• Calendar Management: Own the SVP’s calendar; coordinate across C-suite executives, business partners, and team members by prioritizing schedules and qualifying requests. Proactively solicit agendas and manage attendee lists.
• Meeting Planning and Event Coordination: Assist in the planning and organizing of internal and external meetings, team offsites, and organization-wide meetings. Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
• Correspondence/Approvals: Act as a proxy for communications and approvals as authorized. Serve as a source for general inquiries and refer routine matters to appropriate parties.
• Travel: Manage complex international and domestic travel. Carefully consider and decide on optimum travel arrangements and itineraries. Process passports and visas as needed.
• Tool Management: Manage expense reports, POs, and become a tool champion for Sandisk’s internal systems. Coordinate with executive technical support teams in advance of meetings and events to ensure optimal use of technology.
• Projects: Partner with the Chief of Staff and HR Business Partner on special projects, including researching issues, analyzing problems, and determining appropriate approaches.
• Leadership: Cascade organizational information to administrative team members. Provide support and mentorship where needed and help identify and create avenues for development and opportunity.

In general, daily tasks are carried out at a higher level of complexity. Leverage your administrative expertise to stay two steps ahead of your executive; your job will be to problem-solve, intuitively understand priorities, and plan for recurring events and tasks.

Qualifications

REQUIRED:

• 5+ years’ experience supporting at the C-suite level in a public company, preferably within a consumer products function in high tech.
• Advanced knowledge of Windows desktop computer applications: Outlook, Word, Excel, PowerPoint, and ability to assist with creating presentations as needed.
• Great attention to detail and the maturity to handle confidential information is a must.
• Intuitive problem-solver with thoughtful anticipation of deliverables.
• Complex calendar planning.
• Flawless execution of complex multi trip global travel with several team members.
• Self-initiative to ensure teams are prepared