EXECUTIVE ASSISTANT

Definition and Role

Reporting directly to a director, executive, or CEO, works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts.

Qualifications and Skills

• A minimum of a bachelor’s degree in business or accounting is preferred.  Sufficient work experience in office administration, accounting, and specialty projects may substitute and/or augment a degree.
• Dedication to internal and external customer service is a must.
• Great communication skills and be able to communicate verbally and in writing in English.
• Great work ethic; will go above and beyond to exceed customer expectations.
• Outstanding interpersonal skills and great team player.
• Must be able to work independently with a high degree of self-initiative.
• Excellent problem-solving abilities.
• Intermediate knowledge of standard MS Office products.
• Ability to work well under pressure and adapt to changes in priorities.
• Must be able to accommodate a flexible work schedule.

Job Responsibilities and Duties

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. 
• Coordinates schedule with other company leadership as requested.
• Represents the executive by attending meetings in the executive's absence, speaking for the executive.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• Assists with documentation requests.
• Maintains executive action items.
• Secures professional and personal executive and company information at all times.
• Any other duties as assigned by your direct supervisors

Physical Requirements

• Mobility and Lifting: Frequent sitting for extended periods of time; frequent standing; frequent lifting up to 25 pounds.
• Visual: Constant ability to read information, including close up; constant ability to use a computer screen; frequent use of good overall vision, including color perception.
• Dexterity: Constant eye and hand coordination and manual dexterity to write, operate a computer keyboard and finely manipulate small objects.
• Emotional/Psychological: Constant ability to make decisions and concentrate.