Executive Assistant

The Executive Assistant's pay range is between $23 - $28/hour. **Actual salary may fall outside of the posted salary range as it is dependent on skills and experience.

Be part of something special.

If you enjoy working with older adults, caring for and talking with them, learning from their stories and seeing them smile, this is the job of a lifetime. At Freedom Pointe at The Villages, you can jump-start a senior living career or build the one you have. You’ll grow, advance, and gain knowledge in senior services — one of the fastest-growing career fields in the country.

Our community is a wonderful place to work. We’re located in the heart of The Villages®, FL, one of Florida’s friendliest hometowns. There’s easy access to our community via Route 441 or Morse Boulevard.

We offer jobs at all levels and for all types of skills and expertise. You’ll join a team that’s passionate about working with seniors. We work hard to deliver the very best resident-centered care and high-quality hospitality through our Extraordinary Impressions program. With integrity and a solid work ethic, you can create a long, satisfying and fruitful senior living career at Freedom Pointe at The Villages.

Why you will love working at Freedom Pointe at the Villages

• We provide a fun workplace culture – including monthly luncheons and campus-wide events
• Paid Time Off and Paid Holidays for Full Time Staff
• Career Advancement Opportunities
• Paid Training
• Work today, get paid tomorrow with DailyPay ! Freedom Pointe at the Villages now offers DailyPay - a program that allows employees to access their earned income on-demand, as it's earned.
• Benefits for Full and Part time staff, including health, dental, vision, 401K and more!

Duties

• Assembles regular written, verbal, and virtual correspondence to residents and associates on behalf of administration and as directed by supervisors. 
• Performs secretarial duties and administrative support tasks for key executives: drafts and types letters, memos, newsletters, and documents; transcribes dictated correspondence and meeting minutes. 
• Maintains calendars and schedules; schedules appointments and coordinates the scheduling of events or meetings; makes travel arrangements. 
• Administers multiple projects and provides project management as requested by supervisor. Directs and coordinates activities of internal and external personnel to ensure projects progress as scheduled and within prescribed budget. 
• Performs public relations duties: answers phones and delivers messages, has significant contact with internal and external professionals and other key contacts, writes and submits press releases. 
• Manages the creation and set-up of presentation materials for the executive group and other key contacts. 
• Develops and maintains organizational systems for records. 
• Greets residents, clients and visitors and informs necessary parties. 
• Maintains resident confidentiality. 

Other Job Duties

• Maintains consistent presence with residents, associates and guests entering and exiting Executive Offices. 
• Delegates tasks and initiatives to concierge, security and administrative support associates as needed. 
• Administrative and strategic support for sales and marketing department on behalf of administration as needed. 
• Performs specific work duties and responsibilities as assigned by supervisor. 

Qualifications:

• High School education, 
• Strong written and verbal communication, critical thinking skills. 
• Experience in administrative support role. 

 Many roles in the community may require that we ask about your vaccination status. This could include MMR, chicken pox, hepatitis, flu and COVID-19 vaccine status. 

 EEO Employer