Executive Assistant

About Lubrizol  
The Lubrizol Corporation, a Berkshire Hathaway company, is a specialty chemical company whose science delivers sustainable solutions to advance mobility, improve wellbeing and enhance modern life. Founded in 1928, Lubrizol owns and operates more than 100 manufacturing facilities, sales, and technical offices around the world and has about 8,000 employees. For more information, visit www.Lubrizol.com.

We value diversity in professional backgrounds and life experiences. By enabling a consistent, unbiased, and transparent recruitment process, Lubrizol seeks to create a positive experience for candidates so we can get to know them at their best. We recognize unique work and life situations and offer flexibility, ensuring our employees feel engaged and fulfilled in every aspect of life.   

 

 

Job Location: Brecksville, OH

Job type: Non-Exempt, Full-time

Type of role: Hybrid

Lubrizol is currently looking for a highly motivated, organized and professional Executive Assistant who will support the Sr VP & President, Lubrizol Advanced Materials. The ideal candidate will be a self-starter, have strong critical thinking and communication skills, and be an excellent problem solver.  This role provides an excellent opportunity for an individual who enjoys working in a fast paced, dynamic corporate environment.

 

What You Will Do:

• Provide full administrative support of the Sr VP & President, Lubrizol Advanced Materials and others as needed.
• Communicate effectively, including composing, editing, managing and documenting correspondence at executive levels.
• Arrange domestic and international travel for leaders as well as visitors.
• Develop itineraries and agendas, and compile documents for travel related meetings (including assisting with passports, visas, and invitation letters).
• Manage expense reports.
• Plan and support meetings onsite and offsite, including arranging all conference room and site details, catering, room setup and managing the agenda. This includes supporting executive meetings both internally and with external executives.
• Maintain, organize and update SharePoint sites. This includes but is not limited to tracking documents within SharePoint and managing contract renewals, and granting access where needed.
• Participate in staff meetings, including drafting meeting minutes and actions.
• Assist hiring managers with onboarding of new employees including assigning office space, ordering of equipment and supplies, creating first week agendas, and granting all necessary access for both security and technology needs.
• Assist managers with the onboarding and offboarding of contractors and temporary workers.
• Create PowerPoint presentations.
• Sort and organize incoming correspondence and meeting requests.
• Partner with other senior and executive admins timely and accurately.
• Complete ad hoc projects as assigned.
• Other duties as assigned including service award acknowledgements, purchase requisition management, records retention coordination, and organizational charts.

 Skills That Make A Difference: 

• At least 5 years working as an Executive Administrator or Executive Assistant.
• Experience booking travel and coordinating large group meetings.
• Strong proficiency in Microsoft business applications (e.g., Word, Excel, PowerPoint, SharePoint and Outlook).
• Proven experience creating PowerPoint presentations.