Executive Assistant

This is a remote position.

Role Name: Executive Assistant

Schedule:

• Part-time, 25 hours a week. Flexible within Australian Eastern Time business hours
  

Client Timezone: Brisbane, Australia time zone (no daylight savings)

Client Overview

Join a dynamic, global advertising agency at the forefront of creative innovation. With a strong presence across Asia-Pacific, including offices in Australia, Hong Kong, Malaysia, Singapore, and the Philippines, our client is seeking a talented individual to support their executive team. This role offers a unique opportunity to work with industry leaders and contribute to high-impact projects in a fast-paced, international environment.

Job Description

We’re seeking a highly organized and proactive Executive Assistant to provide crucial support to our CEO and executive team. In this part-time role, you’ll be at the heart of our operations, managing high-level administrative tasks, coordinating projects, and ensuring smooth communication across our global offices. This position offers the exciting opportunity to work flexibly with a diverse, international team and contribute significantly to the success of a leading advertising agency. If you thrive in a dynamic environment, have a keen eye for detail, and excel at juggling multiple priorities, this role could be your next career-defining move.

Responsibilities

• Expertly manage the CEO’s diary, including scheduling meetings and appointments across multiple time zones
  
• Coordinate and track progress on various high-profile projects, liaising with team members across different countries
  
• Handle the CEO’s inbox with discretion, prioritizing and responding to emails as appropriate
  
• Take detailed minutes during executive meetings and efficiently distribute them to relevant stakeholders
  
• Act as a key point of contact between the CEO and the broader executive team, facilitating smooth communication and project management
  
• Proactively keep projects on track by following up with team members and external partners
  
• Provide general administrative support to enhance the executive team’s efficiency and effectiveness
  
• Assist in organizing and preparing materials for important presentations and meetings
  
• Contribute to the continuous improvement of administrative processes and procedures
  

Requirements

• Proven experience as an Executive Assistant or in a similar high-level administrative role
  
• Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously
  
• Outstanding written and verbal communication abilities, with a focus on clear and concise messaging
  
• Advanced proficiency in Microsoft Office suite and familiarity with project management tools
  
• Demonstrated ability to work independently and proactively in a remote setting
  
• Strong attention to detail and a commitment to delivering high-quality work
  
• Experience in or familiarity with the advertising industry is highly desirable
  
• Fluency in English is essential; additional languages are a plus
  
• Ability to maintain confidentiality and exercise discretion when handling sensitive information
  
• Flexibility to occasionally adjust working hours to accommodate urgent matters or different time zones
  
• Bachelor’s degree in Business Administration, Comm